Company Overview: Blackstone Property Management Inc. provides facility management, condominium corporation management, and homeowner’s association management services to commercial and residential clients in and around the Calgary area. We are a small, 10-member team, operating out of an office in Inglewood. Position Overview: We are searching for a conscientious individual who has superior computer and customer service skills and who thrives in a challenging, quick-paced, small office, work environment. The successful candidate will provide support to various members of the team including but not limited to, schedulers, property managers and bookkeeper.

Working hours
are Monday to Friday from 8:00AM to 4:30PM, in office. No opportunity for hybrid or remote work. Responsibilities and Duties:
· Answering multi-line telephone system and assisting callers with inquiries.
· Managing the corporate email account.
· Processing mail, general office filing and arranging for couriers.
· Managing calendars and appointments.
· Preparing word documents and email correspondence for email/mail distribution.
· Preparing data for use in mail merge communications.
· Receiving and processing requests from lawyers for information statements and estoppels, including taking payments.
· Internal processing of credit card payments.
· Creating, distributing, receiving, saving, and revising documents/checklists.
· Entering work orders in the work order management system.
· Reconciling and processing of monthly owner direct debits.
· Assisting in processing the accounts receivable and accounts payable.




· Managing office and kitchen supplies and placing orders as required.
· Other duties as required. Skills/Qualities:
· Minimum of two years experience working in an office setting.
· Reliable and punctual.
· Advanced skills needed in Word, Outlook, Excel & PDF-XChange. Mail merge experience in Word required along with Excel experience in data manipulation using lookups and formulas.
· Fluent in English with skilled mannerisms.
· Superior written and oral communication skills required along with the ability to craft outgoing business communications is essential.
· Discreet and professional.
· Strong attention to detail is critical to be successful in this position.
· Extremely well organized and able to manage own calendar as well as those of others.
· Exceptional listening and critical thinking skills will be required.
· On site skill testing will be required as part of the interview process. If you are interested in this position and feel you possess the above skills, we would like to hear from you. Please apply to this posting by sending your resume and cover letter. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Satisfactory completion of background and education verification checks will be required prior to commencing employment.

Job Type
Full-time Pay: $45,000.00-$55,000.00 per year

Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off Ability to commute/relocate:
- Calgary, AB T2G 5N4: reliably commute or plan to relocate before starting work (required)

Experience:
- Office: 2 years (required) Work

Location:
In person

📌 Administrative Assistant (Calgary)
🏢 Blackstone Property Management
📍 Calgary