Job Title: Asset Management Specialist (Contract)
Requisition #: 26-0258
Payband: I
Starting Rate: $41.20
Payband Range: $41.20 - $47.57
Hours/Week: 35
Posting Date: Friday, October 30, 2026
Closing Date: Sunday, November 8, 2026 at 11:59 PM EST
Vacancy Type: Support Staff - Full-time Temporary Appendix D Contract
Position Summary Temporary Full-Time Appendix D Support Staff, replacement contract position (January 15, 2027 – January 31, 2028)
Under the direction of the Executive Director, Facilities Management, the Asset Management Specialist manages and maintains facilities data, asset information systems, and technical documentation to support the College's operational, planning, and regulatory requirements. The position is responsible for administering key systems including COFSI, VFA, Archibus, GIS, and electronic document management platforms, maintaining building inventory records, drawings, Fire Safety Plans, and municipal documentation, and developing reporting and data visualization tools that provide actionable facilities insights.
The incumbent will support space and asset management initiatives by ensuring the accuracy of facility records and as-built drawings, while providing detailed information and analysis to Facilities Management, College departments, and external stakeholders. The role also contributes to a safe work environment through compliance with health and safety legislation, procedures, and College policies
Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement Monday to Friday, 8:30am -4:30pm with 3-4 days in office at the Doon Campus located at 299 Doon Valley Drive, Kitchener and 1-2 days remote.



Overtime work may be required on evenings and weekends for special events, operational shutdowns, etc.
Responsibilities Maintains the Colleges Ontario Facilities Space Inventory (COFSI) database
Obtains space changes from Construction Services
Ensures accuracy of drawing measurements (as-built)
Ensures database is updated monthly
Provides input to COFSI reports to Colleges Ontario and the Ministry
Obtains changes, additions, and new build as-built drawings from Construction Services
Ensures all digital and hard copy facilities-related drawings are up to date
Facilitates and maintains asset management database updates
Supports the yearly audit of facilities assets through outside audit consultants
Reviews audit information for accuracy and completeness
Develops and supports Dashboard Applications
Supports Construction Services by providing current and accurate data and information and occasionally providing drawing services.
Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information, etc.
Coordinates software updates and upgrades to Archibus System as needed, including user setup
Provides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the College
Liaises with the IT Services and external vendors to troubleshoot and resolve system problems




Qualifications Three-year diploma or degree in building engineering technology, data management and analytics, business management, architectural technology, or facilities management is required
Minimum five years of practical experience working with database structure and experience using AutoCAD in a facilities management, architectural or facilities engineering firm or equivalent is required; experience with the most recent version of AutoCAD is preferred
Experience working with Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office suite certifications will be considered an asset
Demonstrated competence with data management principles and methods
Excellent computer skills including Excel and Access
Time management and analytical skills with a very high attention to detail
Advanced organizational, interpersonal and communication skills
Ability to work in a team environment within a complex organization
Ability to adapt to change
Knowledge of building architectual, mechanical, and electrical systems
Knowledge of site services infrastructure
Willingness to undertake safety training once on the job which may include WHMIS Training, etc.
Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare students for success, support industry, and workforce needs and promote economic prosperity throughout our region and across Ontario.
We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources via the Contact page.

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📌 Asset Management Specialist (Contract) (Ontario)
🏢 Conestoga College School of Business
📍 Ontario