About the Role
The Office Administrator plays a valuable role in assisting our Accounting Department as well as Operations functions at The Table. The position reports jointly to the Executive Director, our Treasurer and our Communications Manager. This role is offered on a volunteer basis, to work up to 20 hours per week at our Table Soup Kitchen Foundation office in Huntsville, Ontario.
Key Responsibilities
Accounting
- Cash deposits and cash management: Complete deposits and daily cash reconciliations.
- Receipt processing: Maintain receipt books, file receipts and supporting documentation, and complete receipt reconciliations.
- Reconcile company Visa statements, track down receipts
- Clover POS system troubleshooting and policies and procedures
- Run detailed Clover reports regarding sales results, reconcile Clover purchases to bank statements
- Reconcile receipts for suppliers such as Second Harvest etc.
- Generate reports for Treasurer and Accounting firm annually and as needed Office Management
- Daily office management: Manage day-to-day office questions and ensure smooth workflows.
- Office records: Maintain office records, receipt books, filing and supporting documentation.
- Clover and payment systems: Troubleshoot Clover payment processing and related point-of-sale issues.
- Phone system: Review or manage phone system operations and monitoring.
- Mailing and communications: Prepare address labels and support communications with donors and other stakeholders.
- Assist in developing policies and procedures for the office
- Assist Communications Manager with administrative tasks
Qualifications:
- Experience in accounting or bookkeeping is helpful.
- Strong attention to detail and excellent organizational skills.
- Strong integrity, discretion, and commitment to confidentiality.
- Proficiency with accounting software, QuickBooks, Zeffy, Clover and Google Sheets is an asset.
- Ability to work independently and manage competing priorities.
- Nonprofit experience is an asset, as is experience with charitable organizations, grants, restricted funds, or board-level financial reporting.
What We Offer
- An opportunity to make a meaningful contribution to a community-focused nonprofit.
- A cooperative and supportive working environment.
- The opportunity to play an important role in the organization’s long-term financial sustainability
- Hours worked are up to 20 hours per week, on a voluntary basis
- Onsite work at The Table Soup Kitchen Foundation office in Huntsville, ON
How to Apply
Please submit a resume and brief cover letter outlining your relevant experience and interest in supporting our organization to . We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Pay: $0.01 per year