HR Coordinator and Administrative Assistant ( 12 month contract) Job Category : Business Support and Administration Posted : October 26, 2026 Full-Time The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate and ethically guided doctors. We believe that a positive work environment is built on trusting communication, mutual support, team-minded accountability and respectful interactions. These values guide how we work together every day. Reporting to the Manager, this role maintains employee information in the HRIS, ensures data integrity and provides administrative support. Strong communication, organization, analytical and relationship-building skills are essential, along with sound judgment, discretion and the ability to work collaboratively across teams. This is a 12-month contract starting in January 2027. Provides Manager with administrative support, including travel arrangements, calendar management, meeting coordination, tracking action items and deliverables and backup coverage. Coordinates day-to-day departmental operations and administrative support, including meeting scheduling, room bookings, catering and technology arrangements, employment letters, ordering flowers, donations and processing invoices. Working closely with the HR Generalist to support HRIS administration including, updating and maintaining employee and job information, supporting onboarding and offboarding processes, processing bi-weekly payroll and creating standard and ad-hoc reports. Partners with the Finance department for payroll administration,



year-end processes and interim and year-end audits. Administer employee benefits and pension enrolments, changes and inquiries and provide basic technical support for HRIS, benefit and pension portals. Participate in department projects, continuous improvement initiatives and other duties as required. Post-secondary education in Human Resources, Business Administration or a related field Minimum 3 years of HR experience and administrative support in a corporate environment Robust technical aptitude and proficiency in MS Office applications Strong organizational and planning skills with the ability to manage multiple priorities and meet deadlines. Knowledgeable and understanding of equity, diversity, inclusion and accessibility principles. Employment at CPSO requires that staff reside in Ontario and are available to attend the office as necessary. Proof of COVID-19 vaccination (minimum two doses) is required. This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required. The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women. If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO #

📌 HR Coordinator and Administrative Assistant (Canada)
🏢 The College of Physicians and Surgeons of Ontario
📍 Canada