As the Administrative Coordinator, you will be managing day-to-day administrative operations, support departmental needs, and ensure smooth and effective functioning of office processes.

Key Responsibilities:

Email Management

- Monitor and manage the main AWDS inbox daily
- Respond to student inquiries about lessons, bookings, fees and certificates
- Respond to department and government communications (ICBC, WorkSafeBC, etc.)
- Escalate complex or financial issues to the Campus Manager or Finance Manager
- Escalate HR and hiring queries to HR Lead
- Maintain a clear response log so nothing falls through

Student Scheduling

- Manage student lesson bookings using the scheduling software (Appointment Manager)
- Book, reschedule and cancel driving lessons as requested
- Coordinate student schedules across car, truck and motorcycle programs
- Send appointment confirmations and reminders to students
- Flag scheduling conflicts or capacity issues to the campus manager

Instructor Scheduling

- Maintain instructor availability calendars




- Assign instructors to student bookings based on availability and program type
- Track instructor hours and flag discrepancies to the campus manager
- Coordinate cover arrangements when instructors are unavailable

Fleet and Bookings Administration

- Track vehicle assignment per lesson/instructor
- Log vehicle availability and flag maintenance scheduling needs
- Maintain records of vehicle incidents and insurance claims as directed

General Back-Office

- Maintain organized student records and enrollment files
- Follow up on outstanding student documentation or payments as directed
- Support Corinne and Daryl in data entry and record keeping
- Assist with routine reporting tasks as assigned

Pay: $19.00-$20.00 per hour

Application question(s):

- Can you start immediately?

Language:

- Hindi (required)

Work Location: In person

📌 Administrative Coordinator (Kelowna)
🏢 All Weather Driving School
📍 Kelowna