Job Overview

We are seeking a energetic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily office activities, managing administrative staff, and supporting overall business efficiency. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a productive workplace. You will serve as the backbone of our office, fostering a positive atmosphere while handling essential clerical and customer service responsibilities.

Responsibilities

- Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication.
- Manage clerical tasks such as filing, data entry, proofreading, and maintaining accurate records using tools like Microsoft Office, Google Workspace, and QuickBooks.
- Provide exceptional customer support by greeting visitors, answering inquiries, and maintaining professional phone etiquette.
- Coordinate appointments, schedule meetings, and organize office supplies to optimize workflow.
- Supervise administrative staff and delegate tasks to ensure efficient completion of duties related to bookkeeping, medical or dental office procedures (if applicable), and general administrative support.
- Maintain organized filing systems—both physical and digital—and ensure confidentiality of sensitive information.
- Assist with billing, invoicing, and basic bookkeeping functions using QuickBooks or similar software.





Qualifications

- Proven experience in an office environment with strong clerical skills and familiarity with Microsoft Office applications.
- Prior experience in customer service and front desk operations, including managing multi-line phone systems.
- Knowledge of data entry procedures, filing systems, and general administrative tasks.
- Experience working in medical or dental offices is a plus, especially with medical/dental receptionist duties or office experience within healthcare settings.
- Strong organizational skills with the ability to multitask efficiently under pressure.
- Excellent phone etiquette and communication skills to provide outstanding customer support.
- Proficiency in Google Workspace tools (Gmail, Docs, Sheets) and basic bookkeeping software such as QuickBooks is highly desirable.
- Ability to perform typing quickly with high accuracy; attention to detail for proofreading documents is essential.
- Demonstrated computer skills including familiarity with multi-line phone systems, data entry accuracy, and clerical procedures.

Join us as an Office Manager and become a key contributor to our vibrant workplace! Your organizational expertise will help us deliver exceptional service while maintaining an efficient office environment that supports our team’s success.

Pay: $18.00-$30.00 per hour

Benefits:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Manager (Toronto)
🏢 Dynamic Builders
📍 Toronto