We are looking for an Accounts Payable Clerk to join our client’s team in Waterloo, Ontario on a part-time Contract basis. This opportunity offers a three-day work week, totalling 24 hours, and is intended to provide coverage during a leave of absence. The successful candidate will support daily invoice processing, respond to payment-related questions, and help maintain accurate accounts payable records in a fast-paced workplace.

Responsibilities:

- Monitor the accounts payable inbox and triage incoming invoices and payment-related correspondence each day.
- Process approximately 30 to 50 invoices daily, ensuring information is entered accurately and completed within required timelines.
- Review both purchase order and non-purchase order invoices, including three-way matching against supporting receiving documentation such as packing slips.
- Follow up with internal approvers or external suppliers to secure authorization and supporting details for invoices that do not have a purchase order.
- Address inquiries from vendors and internal stakeholders regarding invoice status, payments, and account details in a thorough manner.
- Reconcile supplier statements and investigate discrepancies to help maintain accurate payable records.
- Enter invoice data into the organization’s system and complete associated administrative tasks, including printing and organizing documentation.
- Maintain orderly physical filing of accounts payable records to support audit readiness and document retrieval.
- Use the Visual Manufacturing system and other ERP tools to manage payable transactions and record updates efficiently.
- Minimum of 2 years of hands-on accounts payable experience in a high-volume environment.
- Proven accuracy in invoice coding, data entry,



and account reconciliation activities.
- Strong organizational skills with the ability to manage multiple invoices and follow-ups each day.
- Experience handling both PO-based and non-PO invoice processing, including three-way matching.
- Comfortable responding to vendor and internal inquiries with professionalism and clarity.
- Working knowledge of ERP systems; experience with Visual Manufacturing is considered an asset.
- Ability to work independently in a part-time Contract role while maintaining consistent attention to detail.

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📌 Accounts Payable Clerk (Waterloo)
🏢 Robert Half
📍 Waterloo