Bookkeeper & Office Administrator

Beamish Landscape Services Inc. | St. Thomas, Ontario

Compensation: $25–$30 per hour, based on experience and qualifications
Schedule: Monday to Friday, 9:00 a.m. – 3:00 p.m.
Employment type: Permanent, year-round, approximately 30 hours per week

About Beamish Landscape Services

Beamish Landscape Services Inc. is an established landscaping company serving St. Thomas and the surrounding area. We are looking for a dependable, organized and capable Bookkeeper & Office Administrator to join our team and take responsibility for the day-to-day financial and administrative operations of our business.

This is an opportunity for someone who enjoys working with numbers, improving processes, staying organized and taking ownership of their work. The successful candidate will play an important role in supporting our continued growth and helping us maintain accurate, reliable financial information.

The Prospect

We are looking for more than someone who simply enters invoices and processes paperwork. We want a person who understands the importance of accurate bookkeeping, takes initiative, identifies opportunities for improvement and can manage responsibilities independently.

You will work closely with company ownership and our existing administrative team while helping improve our accounting systems, reporting and office procedures.

Industry-specific experience is not required. We welcome candidates with bookkeeping and administrative experience from a variety of industries.

Key Responsibilities

Bookkeeping and Financial Administration

- Maintain accurate and up-to-date financial records using computerized accounting software.
- Manage accounts payable, including supplier invoices, payment tracking and vendor account reconciliations.
- Manage accounts receivable, including customer invoicing, payment tracking and overdue account follow-ups.
- Reconcile bank accounts, credit cards and other financial accounts.
- Assist with payroll processing, employee records, direct deposits and payroll reporting.




- Prepare and administer routine tax and government remittances, including HST, payroll deductions and Roe’s.
- Maintain organized records for year-end accounting and work with our external accountant as required.
- Track corporate tax instalments and other financial deadlines.
- Manage WSIB submissions.

Financial Reporting and Cost Control

- Prepare monthly financial summaries and reports for company ownership.
- Maintain consistent expense categories and accurate vendor records.
- Assist with budget tracking and year-over-year expense comparisons.
- Monitor spending in key areas and identify unusual costs or discrepancies.
- Provide clear, reliable information to support business decisions.

Office Administration

- Manage general correspondence, phone calls, digital records and filing.
- Maintain organized employee, supplier and customer documentation.
- Assist with administrative onboarding and employee records.
- Support general office operations and other administrative requirements as needed.

Systems and Process Improvement

- Help implement and maintain modern accounting and payroll systems.
- Improve digital record keeping, invoice processing and administrative workflows.
- Identify opportunities to reduce errors, duplication and unnecessary manual work.
- Document procedures to ensure consistent and reliable processes.

Qualifications

- Previous experience in bookkeeping, accounting administration or a related role.
- Strong numerical skills and exceptional attention to detail.
- Experience with accounting software; QuickBooks Online experience is an asset.
- Comfortable with spreadsheets, email, digital filing and modern computer systems.




- Strong organizational and time-management skills.
- Ability to work independently, manage deadlines and prioritize competing responsibilities.
- Professional communication skills and sound judgment.
- A high level of integrity and discretion when handling confidential financial information.
- A willingness to learn, ask questions and improve existing processes.

Formal accounting education or certification is an asset but is not essential for a candidate with suitable practical experience.

What We Offer

- Competitive compensation of $25–$30 per hour, depending on experience and qualifications.
- Consistent weekday hours in a permanent, year-round position.
- An opportunity to work directly with ownership and have a meaningful impact on the business.
- A supportive transition and training period.
- An employee benefits package currently under review, with details to be discussed during the hiring process.
- The opportunity to contribute ideas and help improve how an established local business operates.

The Person We're Looking For

The ideal candidate is trustworthy, organized, analytical and proactive. They take pride in getting the details right, recognize when something doesn't add up, and are comfortable asking questions or suggesting a better way to do things.

We value practical experience, good judgment and the ability to learn just as much as formal credentials.

If you enjoy bookkeeping, problem-solving and being an important part of a business, we would welcome your application.

To apply: Please submit your resume and a brief introduction outlining your relevant experience and why this position interests you. Serious applicants can email resumes directly to; [email protected]

Pay: $25.00-$30.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits:

- Casual dress
- Commuter benefits
- On-site parking

Experience:

- Bookkeeping accounting administration : 3 years (preferred)

Work Location: In person

📌 Bookkeeper and Administrator/ St. Thomas
🏢 Beamish Landscape Services
📍 St. Thomas