Schedule: M-F (8:00am – 4:30pm)

Reports to: Executive Team

One of our clients is seeking an experienced and detail-oriented Office Assistant to support an executive team in Edmonton. They will manage the executives day-to-day schedule, communications and priorities so the executive team can focus on leading the business.

The ideal candidate is proactive, discreet and highly organized, and thrives in a fast-paced environment with shifting priorities.

Job Responsibilities

Manage calendars, travel, expenses, prepare meeting agendas and briefing materials, capture action items and follow-up.

Process expense reports, invoices and purchase requests accurately and on time.

Prepare meeting agendas and briefing materials, take minutes, and track action items through to completion.

Draft, edit and proofread correspondence, reports and presentations.

Act as the first point of contact for the executive, screening calls, emails and requests with professionalism and discretion.

Coordinate internal and externals meetings, events and client visits.





Liaise with department leads to route documents for review and signature.

Maintain organized filing and document control systems

Support general office administration and new-employee onboarding.

Handle confidential information with the highest level of integrity.

Take on special projects and other duties as assigned.

Qualifications

- Post-secondary education in Business or Office Administration, or equivalent experience.
- 2-3+ years as an Executive Assistant or senior administrative qualified, ideally supporting a director-level leader
- Advanced Microsoft Office skills and excellent written communication
- Exceptional organization, time management and attention to detail.
- A collaborative, adaptable approach and the ability to work independently
- Sound judgement and the ability to manage confidential information discreetly.

Pay: $55,000.00-$65,000.00 per year

Work Location: In person

📌 Office Assistant (Edmonton)
🏢 Stoppler Hughes
📍 Edmonton