The Vendor Payables Clerk role at Maritime Travel works on the team responsible for reviewing and preparing payments to be made to travel suppliers and reconciling commission received from the travel supplier for travel bookings. The Vendor Payables team is part of our corporate support office where we centralize the accounting function for our 85+ independent retail locations across Canada and the position will be based out of our head office located in downtown Halifax NS with flexibility provided to enable a work from home option with a required minimum number of days in the office to complete certain duties on rotation shared with other team members.
Key Responsibilities of the Vendor Payables Clerk include:
- Preparing reconciliations between Maritime Travel sales detail and supplier payment details;
- Preparing vendor payments and ensuring reconciled to the travel accounting system;
- Applying payments received from suppliers to files;
- Preparing bank deposits;
- Contact sales agents by telephone and email to verify that sales booking information is correct;
- Investigating and following up on outstanding commission receivables from suppliers;
- Foster and maintain robust relationships with vendors with a focus on improvements that will benefit both companies; and
- Reconciling group travel files.
Additional responsibilities will be assigned as appropriate by the Accounting Director when there is down-time associated with the primary focus of the role. These additional tasks might include applying commission payments received,
reconciling supplier statements to the Company’s travel accounting system, or assisting with other procedures associated to the completion of the Company’s fiscal year-end.
The ideal candidate will have:
- An intermediate working knowledge of Microsoft Excel and its various reporting functions;
- Some experience / comfort working within accounting systems;
- Experience preparing / working with account reconciliations;
- Effective problem solving, analytical and reconciliation skills;
- Be team oriented but also have the ability to work independently with minimal supervision; and
- Possess professional communication skills, both written and oral, to interact with our agents and suppliers.
Benefits in addition to salary at fair market value include:
Comprehensive health and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
- Pension program (3% employer matching)
- Vacation accrual (begins immediately)
- Travel Dollars program and access to discounted travel opportunities
- Opportunities to be part of continuous improvement initiatives
Job Type: Full-time
Pay: From $47,000.00 per year
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Ability to commute/relocate:
- Halifax, NS B3J 3K1: reliably commute or plan to relocate before starting work (required)