Position Overview

The Payroll & Benefits Administrator is responsible for accurate and timely payroll processing, employee benefits administration, statutory remittances, recordkeeping, and payroll reporting. Working closely with Finance and Human Resources, this role maintains confidential employee information, supports compliance with applicable legislation and company policies, and assists with accounting and month-end activities as required.

Payroll Processing & Records

· Process bi-weekly or semi-monthly payroll for hourly, salaried, and commissioned employees using Avanti.

· Calculate and verify wages, commissions, adjustments, deductions, and other payroll entries; investigate and resolve discrepancies.

· Maintain accurate payroll and HRIS records for new hires, employee changes, leaves, terminations, garnishments, and time-off information in coordination with Human Resources.

· Coordinate direct deposits, manual cheques, stop payments, and other payroll payment activities.

· Prepare Records of Employment and other required documentation when employees leave the organization.

Benefits Administration & Regulatory Compliance

· Administer employee benefit enrolments, changes, and terminations with third-party providers.

· Coordinate group RRSP, insurance, and other payroll deductions and related information with plan administrators.

· Prepare and process applicable government and third-party remittances and required payroll filings.

· Prepare year-end payroll information and applicable tax slips, including T4s, and support required reconciliations.

· Respond professionally and confidentially to payroll and benefits inquiries from employees, government agencies, and external providers.

· Participate in new-hire orientation by presenting payroll and benefits information.

Accounting Support, Reporting & Improvement

· Coordinate payroll-related general ledger entries with the accounting team and assist with bank and account reconciliations.

· Prepare recurring and ad hoc payroll, benefits,



and management reports; contribute to compensation surveys as required.

· Provide payroll reconciliations, schedules, and working papers for year-end audits.

· Assist with invoice entry, cheque preparation, payment runs, GST filing, journal entries, and general ledger accounting as assigned.

· Track advances and deposit payments; assist with short-term cash flow projections, account analysis, and cost reporting.

· Review payroll and benefits procedures and recommend improvements to accuracy, efficiency, and internal controls.

Qualifications & Experience

· Minimum 2–3 years of payroll administration experience.

· Working knowledge of payroll practices and applicable federal and provincial employment and payroll requirements.

· Foundational understanding of accounting principles and reconciliations.

· Experience with Avanti payroll software is an asset.

· Payroll certification or progress toward a recognized payroll designation is an asset.

Skills & Professional Attributes

· Strong attention to detail, accuracy, organization, and ability to meet payroll deadlines.

· Proficiency in Microsoft Office, particularly Excel; familiarity with databases or reporting tools is an asset.

· Excellent communication, analytical, problem-solving, and customer service skills.

· Ability to manage sensitive information with discretion and confidentiality.

· Ability to work independently and collaboratively while managing competing priorities.

Working Conditions

Office-based position requiring regular computer and office equipment use, with periods of sitting or standing. Occasional lifting and carrying of items up to 15 lb may be required.

*This position will be temporary available on a contract basis for 18 months.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Adaptable schedule
- Life insurance
- On-site parking
- Paid time off

Experience:

- Payroll: 5 years (preferred)
- Advantages Administration: 1 year (preferred)

Licence/Certification:

- PCP Certification (preferred)

Work Location: In person

📌 Payroll & Benefits Administrator (18-Month Contract) (Edmonton)
🏢 ACQBUILT
📍 Edmonton