Ambrose University invites applications for a full time Administrative Assistant – Field Experience within the School of Education.

Reporting to the Director of Field Experience, the Administrative Assistant provides administrative and operational support for the coordination and delivery of field experience programming.

As a key member of the School of Education, this position serves as an important point of contact for preservice teachers, faculty members, University Consultants, partner teachers, principals, and school partners. The successful candidate will contribute to the effective administration of field placements, maintain accurate records, support communications, and help ensure a positive and well-organized experience for students and educational partners.

Key Responsibilities

Administrative and Operational Support

- Provide day-to-day administrative support to the Director of Field Experience, including scheduling, correspondence, documentation, and coordination of activities.
- Coordinate meetings, orientations, events, and related logistics, including the preparation of agendas, presentations, and meeting materials.
- Prepare and maintain reports, records, databases, filing systems, and other administrative documentation.
- Process contracts, honoraria, expense claims, and related administrative forms accurately and in a timely manner.

Field Experience and Placement Coordination

- Support the administration and coordination of field placements and practicum activities, working closely with the Director of Field Experience.
- Maintain accurate and up-to-date student placement records, partner school information, and associated documentation.
- Assist with tracking placement requirements, timelines, and administrative follow-ups to support the smooth delivery of field experiences.
- Support the coordination of field experience orientations, communications, and other program-related activities.

Communication and Stakeholder Support

- Serve as a primary contact for routine inquiries from preservice teachers, faculty members, University Consultants, partner teachers, principals, and school partners.
- Support timely and professional communication with internal and external stakeholders,



ensuring inquiries and requests are appropriately addressed or directed.
- Contribute to positive working relationships with partner schools and educational stakeholders through responsive and professional administrative support.

Program and Team Support

- Assist with School of Education events, program initiatives, and related administrative activities.
- Identify opportunities to improve administrative processes, documentation, and coordination practices in collaboration with the Director of Field Experience.
- Perform other related duties as assigned, consistent with the scope of the position.

Qualifications and Experience

The successful candidate will possess:

- A bachelor's degree in Business Administration, Office Administration, Education, or a related field.
- Previous administrative experience, preferably within a post-secondary institution, educational setting, or professional environment.
- Strong organizational and time-management skills, with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.
- Excellent written and verbal communication skills, with a professional and service-oriented approach.
- Proficiency in Microsoft 365 applications, including Word, Excel, Outlook, and Teams, with the ability to learn and use database and record management systems.
- Strong attention to detail, accuracy in recordkeeping, and the ability to handle confidential and sensitive information with discretion.
- Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with colleagues and external stakeholders.
- Strong interpersonal skills and a commitment to providing responsive, respectful, and professional service.

Preference will be given to candidates with experience supporting academic programs, educational partnerships,



student placements, or field experience processes.

Personal Attributes

The ideal candidate will demonstrate:

- A proactive, dependable, and organized approach to work.
- Flexibility and adaptability in responding to changing priorities.
- A collaborative mindset and willingness to support team and institutional objectives.
- A commitment to the mission, values, and Christian identity of Ambrose University.

Application Details

Interested applicants are invited to submit a single PDF document containing:

- A cover letter outlining their interest and relevant qualifications.
- A current résumé or curriculum vitae.
- Names and contact information for three skilled references.

Applications should be addressed to:

Christy Thomas
Dean, School of Education
Ambrose University

Applications should be submitted to:

[email protected].

Questions regarding this opportunity may be directed to [email protected].

The review of applications will begin on October 31, 2026, and will continue until the position is filled.

Salary information is available upon request.

Applications will be reviewed as they are received, and the position will remain open until a suitable candidate has been selected. Only candidates selected for an interview will be contacted.

About Ambrose University

Ambrose University is a private, accredited Christian post-secondary institution located in southwest Calgary. Through its undergraduate, graduate, seminary, and professional programs, Ambrose is committed to academic excellence and the integration of Christian faith with learning, leadership, and service.

Our community brings together students, faculty, and staff who are committed to preparing people to serve meaningfully in the church, the workplace, and the wider world.

Learn more at www.ambrose.edu.

Our Commitment to Employment Diversity

Ambrose University values a diverse workplace and encourages applications from qualified candidates, including members of visible minorities, Indigenous peoples, persons with disabilities, and others who contribute to the diversity of our community.

Work Location: In person

📌 Administrative Assistant – Field Experience- School of Education (Calgary)
🏢 Ambrose University
📍 Calgary