About Us

Sue Morrison and the Greater Muskoka Group are looking for a friendly, organized, and tech-savvy Part-Time Client Care Coordinator to join our busy real estate team!

This position is a 12-month contract to cover a maternity leave, with the possibility of becoming a permanent role for the right candidate.

We are a busy office where no two days are quite the same. Some days move quickly, priorities can change, and there is always something to keep you on your toes! But you won't be doing it alone. You'll be working alongside a supportive team that genuinely cares about our clients, looks out for one another, and believes that you should enjoy coming to work.

About the Role

As our Client Care Coordinator, you will play an important role in keeping our office organized, our transactions on track, and our clients well cared for. You'll be the go-to person for a variety of administrative responsibilities, helping ensure that the day-to-day operations of our busy real estate office run smoothly.

This role is ideal for someone who enjoys staying organized, juggling multiple priorities, learning new systems, and being an essential part of a team.

A good sense of humour is a must! We work hard, some days get hectic, and there's always something happening in our busy office. We believe that being able to laugh, have fun, and not take yourself too seriously makes all the difference. We're looking for someone who can roll with the punches, bring positive energy to the team, and enjoy a good laugh along the way!

Key Responsibilities

- Answer incoming phone calls, text messages, and emails in a professional, friendly, and timely manner.
- Help ensure our clients receive excellent service and communication throughout their real estate journey.
- Manage, coordinate, and keep track of schedules, appointments,



and important deadlines.
- Prepare, organize, track, and maintain paperwork and documentation related to real estate transactions.
- Assist with a variety of day-to-day administrative tasks to keep the office running efficiently.
- Stay on top of competing priorities and ensure important details don't fall through the cracks.
- Learn and use technology, software, and systems that support our team's operations.
- Help create an organized, welcoming, and positive office environment.

What We're Looking For

The ideal candidate is dependable, proactive, detail-oriented, and comfortable working in a fast-paced environment. You take pride in doing things well, enjoy helping others, and understand the importance of providing outstanding client service.

Our must-haves:

- Previous administrative experience.
- Strong organizational skills and excellent attention to detail.
- The ability to multitask, prioritize responsibilities, and manage changing deadlines.
- Strong written and verbal communication skills.
- Confidence using technology and a willingness to learn new software and systems.
- A positive, can-do attitude and the ability to work both independently and as part of a team.
- Reliability, professionalism, and a strong sense of responsibility.
- A friendly, approachable personality and a genuine desire to help people.
- Must have reliable transportation.

Bonus points if you have:





- Previous real estate administrative experience.
- Experience with real estate transaction paperwork and documentation.
- Familiarity with real estate software, digital filing systems, or client relationship management tools.

Real estate experience is an asset, but we're happy to consider someone with strong administrative skills who is eager to learn!

Why Join Our Team?

- A supportive team culture: Work with people who care about one another and want everyone to succeed.
- Meaningful work: Play an important role in helping our clients navigate their real estate journeys.
- Variety in your day: Enjoy a role that keeps you engaged, challenged, and learning.
- An prospect to grow: The position begins as 12-month leave coverage, with the potential for a permanent position for the right candidate.
- A workplace you'll enjoy: We believe that work can be busy and rewarding while still being a place where you feel valued, supported, and happy to show up.

Is This You?

If you're organized, adaptable, comfortable with technology, and someone who enjoys making life easier for the people around you, we'd love to hear from you!

We're looking for someone who can keep a lot of moving pieces organized while bringing a positive attitude and a team-first mindset to the office every day.

If you're ready to join a busy, supportive real estate team where your contribution truly matters, we encourage you to apply!

Pay: From $20.00 per hour

Expected hours: 15.0 – 30.0 per week

Benefits:

- On-site parking

Ability to commute/relocate:

- Huntsville, ON: reliably commute or plan to relocate before starting work (required)

Experience:

- previous administrative: 1 year (preferred)

Location:

- Huntsville, ON (preferred)

Work Location: In person

📌 Client Care Coordinator (Huntsville)
🏢 Greater Muskoka Group
📍 Huntsville