Position Summary

Join one of the largest and most active commercial real estate brokerages in the Niagara Region. We are seeking a highly organized, detail-oriented Real Estate Administrator to support a dynamic team of agents, appraisers, property management and associate team members.

Previous experience in real estate sales, brokerage administration or a similar real estate role is highly valued. This position may be particularly well suited to an experienced real estate professional looking to transition from active sales into a flexible support role.

Key Responsibilities

Real Estate Administration

•Work alongside the Controller and Deals & Office Coordinator to assist with real estate transaction processing, financial administration and related documentation.

•Prepare and process real estate documentation, including listings, offers, amendments and leases, reviewing all documents for accuracy and completeness.

•Maintain and update listings across MLS and other industry platforms.

•Prepare comparable searches, property reports and MPAC packages.

•Assist with market research and basic commercial real estate analysis.

•Create and maintain internal forms, templates and marketing materials.

•Stay current on industry rules, systems and software, and support agents with training when needed.

Office Coordination & Support

•Provide administrative and operational support across all areas of the brokerage, working collaboratively with team members at all levels to assist with day-to-day operations and coordination.

•Answer calls, manage inquiries and greet clients professionally.

•Organize and maintain digital and physical filing systems.

•Coordinate mail, deliveries and general office logistics.

•Prepare documents, bind reports and assist with appraisal materials.

•Manage practical day-to-day office needs, including supplies, scheduling, key tracking and logs, records, equipment and general office organization,



ensuring office spaces remain clean and client-ready.

•Run occasional local errands as required.

Qualifications

•Post-secondary education in Administration, Business, Legal Studies or a related field is preferred.

•A minimum of 3 years of real estate administrative experience, or equivalent relevant experience.

•Familiarity with MLS systems, real estate forms and board processes.

•Experience with Lone Wolf, BrokerBay or Real Quantum is an asset & a strong proficiency in Microsoft Office.

•Strong communication skills in English, both written and verbal, with the ability to communicate professionally in person, by telephone and in writing.

•Excellent organizational, time-management and attention-to-detail skills.

•Ability to handle confidential information with professionalism and discretion.

What We Offer

•Opportunity to work with a leading commercial real estate team.

•Exposure to brokerage, appraisal and investment activity.

•Professional, team-oriented office environment.

•Stable, in-office position with part-time hours preferred; full-time may be considered for the right candidate.

•Competitive compensation based on experience.

Work Environment

This is an in-office position within a fast-paced commercial real estate brokerage. Part time employment is preferred, with consideration given to a full-time arrangement for the right candidate. The role requires professionalism, accuracy, adaptability and a strong team mindset.

Schedule: To be discussed.

Employment Type: Part-time preferred; full-time may be considered for the right candidate, depending on experience, qualifications and the needs of the business.

Benefits: To be discussed, depending on employment status and hours.

Experience: Minimum 3 years of real estate administrative experience, or equivalent relevant experience.

Work Location: In person.

Pay: $18.00-$22.00 per hour

Expected hours: No less than 20.0 per week

Experience:

- Real Estate: 2 years (required)

Work Location: In person

📌 Commercial Real Estate Administrator (Haig)
🏢 Colliers International Niagara
📍 Haig