Experienced Bookkeeper & Office Administrator

Construction Industry | Toronto, Ontario

Company: Journeymen Restoration & Masonry Ltd.Location: Toronto, OntarioPosition: Full-Time, In-PersonPay: $28.00–$35.00 per hour (based on experience)Hours: 30–40 hours per week

About the Position

We are an established Toronto-based construction company seeking an experienced, highly organized, and dependable Bookkeeper & Office Administrator to join our team.

We are looking for someone who brings more to the table than traditional bookkeeping skills. The ideal candidate will have solid experience with QuickBooks, construction accounting, payroll, and general office administration, along with the confidence and initiative to manage multiple responsibilities independently.

Our business operates in a fast-paced construction environment where priorities can change daily. We need a proactive, resourceful individual who can take ownership of their responsibilities, stay organized, and help ensure our day-to-day operations run smoothly.

Key Responsibilities

Bookkeeping & Financial Management

- Manage daily bookkeeping using QuickBooks.
- Maintain accurate and up-to-date financial records.
- Handle accounts payable, accounts receivable, invoicing, and bank reconciliations.
- Track project expenses, job costs, and subcontractor payments.
- Assist with financial reporting and preparation of documents for accountants.
- Monitor outstanding invoices and follow up on payments when required.

Payroll & Employee Administration

- Collect, review, and process employee timesheets and time cards.
- Prepare accurate payroll information and ensure deadlines are met.
- Maintain organized employee records and payroll documentation.
- Assist with employee scheduling and workforce coordination.
- Track employee hours and labour costs across multiple construction projects.

Construction Administration & Compliance

- Prepare statutory declarations and other construction-related documentation.
- Manage WSIB reporting, clearance certificates, and associated paperwork.
- Maintain subcontractor records, insurance certificates, and compliance documentation.
- Assist with project documentation, invoicing, and job costing.
- Ensure required records and documents are maintained accurately and on time.

Office Administration & Operations





- Assist with daily office operations and general administrative duties.
- Coordinate employee and job-site schedules when required.
- Maintain organized electronic and physical filing systems.
- Communicate professionally with employees, subcontractors, suppliers, and clients.
- Support management with scheduling, reporting, and operational tasks.
- Identify opportunities to improve administrative processes and overall efficiency.

Qualifications & Experience

Required:

- Previous bookkeeping experience, preferably within the construction industry.
- Strong working knowledge of QuickBooks is essential.
- Experience managing accounts payable, accounts receivable, and bank reconciliations.
- Experience processing payroll, employee timesheets, and related documentation.
- Excellent organizational skills and attention to detail.
- Strong computer skills, including Microsoft Excel and general office applications.
- Ability to work independently, manage competing priorities, and meet deadlines.
- Strong communication skills and a professional, dependable attitude.

Preferred:

- Previous experience working for a construction contractor or similar business.
- Familiarity with WSIB requirements and Ontario construction documentation.
- Experience preparing statutory declarations.
- Knowledge of construction job costing, progress billing, and subcontractor payments.
- Experience coordinating employee schedules across multiple job sites.

Who We’re Looking For

We are not simply looking for someone to enter invoices and reconcile accounts.

We need someone who can take ownership of the position and become an important part of our day-to-day business operations.

The successful candidate will be:

- Independent: Comfortable managing responsibilities without constant supervision.
- Organized: Able to keep financial records, payroll, scheduling, and documentation accurate and up to date.
- Proactive:



Someone who identifies what needs to be done and takes initiative.
- Versatile: Willing to assist with various administrative and operational responsibilities.
- Reliable: Someone management can depend on to meet deadlines and follow through on commitments.
- Experienced: Confident using QuickBooks and familiar with the demands of a busy construction company.

We value individuals who take pride in their work, communicate effectively, and genuinely want to contribute to the success of the business.

What We Offer

- Competitive compensation of $28.00–$35.00 per hour, based on experience.
- Full-time employment with approximately 30–40 hours per week.
- An established and growing construction company with a variety of ongoing projects.
- A hands-on position with meaningful responsibilities and the opportunity to make a real impact.
- The opportunity to work closely with ownership and management.
- Career Growth & Advancement: We are looking for someone who wants to build a long-term career with our company. As the business continues to grow, there will be opportunities to take on additional responsibilities, develop new skills, and progress into more senior administrative, financial, or management roles.
- A supportive working environment where initiative, accountability, dedication, and reliability are recognized and valued.

We are not simply looking to fill a position. We are looking for the right person to grow with our company and become an integral part of its long-term success.

How to Apply

Interested candidates are invited to submit their resume outlining their relevant bookkeeping and administrative experience.

Please highlight your experience with QuickBooks, construction accounting, payroll, WSIB documentation, and office administration.

We are particularly interested in candidates who have previously worked in the construction industry and are comfortable independently managing a combination of financial and administrative responsibilities.

Job Type: Full-TimePay: $28.00–$35.00 per hourExpected Hours: 30–40 per weekWork Location: In person – Toronto, Ontario

Pay: $28.00-$35.00 per hour

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Experienced Construction Bookkeeper & Office Administrator (Toronto)
🏢 Journeymen Group
📍 Toronto