Toronto 4 + Years

Executive Assistant

ROLE & PRACTICE OVERVIEW

· Firm Profile: Litigation department of an award-winning, mid-sized boutique specializing in complex litigation.

· Role Mandate: Manage the executive, administrative, practice, and select personal needs of a busy senior partner leading a high-profile construction litigation practice.

KEY RESPONSIBILITIES

· Practice & Schedule Management: Proactively track partner priorities, read and triage incoming emails, organize electronic files, organize and manage retainers, and prepare rolling action/task lists.

· Communications & Representation: Engage professionally with clients, counsel, and colleagues on the partner's behalf; maintain real-time, proactive communication via Teams, text, and other digital collaboration tools.

· Logistics & Meeting Coordination: Schedule internal and external client meetings; book court reporters' facilities for examinations; coordinate social events with clients and firm staff.

· Financial & Operational Administration: Assist with monthly client billing cycles, expense entry, tracking, reconciliations, and meeting note-taking.

· Litigation & Team Support: Collaborate across the practice when an extra set of hands is needed, assisting lawyers, clerks, and students with production of document briefs, hyperlinking,



and general firm initiatives.

· Executive Support: Handle limited, designated personal administrative tasks to ensure seamless day-to-day operations for the partner.

QUALIFICATIONS & REQUIREMENTS

· Education & Background: College Diploma; prior law firm experience is an asset but not essential.

· Technical Proficiency: Advanced computer fluency, including MS Office (Word, Excel), MS Teams, internet research, and overall agility with contemporary workplace technology.

· Working Style: Comfortable working with a high degree of autonomy, discretion, and forward-thinking initiative.

· Schedule Flexibility: Willingness to work evenings or weekends when required to support complex mandates.

· Work Arrangement: Hybrid model (4 days in-office, 1 day remote per week).

COMPENSATION & BENEFITS

· Salary Range: $70,000 – $85,000 CAD per annum (commensurate with experience).

· Retirement: RRSP matching contribution program.

· Health & Wellness: 100% coverage on extended health benefits, plus a dedicated fitness benefit.

· Vacation: 4 weeks of paid annual vacation.

INDTOR- Toronto/On

Reference #34621

Pay: $70,000.00-$85,000.00 per year

Work Location: Hybrid remote in Greater Toronto Area, ON

📌 Executive Assistant (Greater Toronto Area)
🏢 ZSA Legal Recruitment
📍 Greater Toronto Area