Office Administrator / Receptionist

Weaver Group Limited | Sexsmith, AB
Entry-Level Opportunity | In Person | Local to the Grande Prairie Area

About Weaver

Weaver Group Limited is an independently Alberta-owned and operated company providing pipeline, facility, and heavy civil construction, integrity services, facility maintenance, and land reclamation. We take pride in our work and the people who make it happen.

We are looking for an Office Administrator / Receptionist to join our Sexsmith office. If you’re organized, approachable, dependable, and ready to build your administrative career, we’d like to hear from you.

About the Position

Reporting to the Human Resources Manager, you will be the first point of contact for callers and visitors while providing day-to-day administrative support to our management team. You will help keep the office organized, supplies stocked, services coordinated, and administrative tasks moving.

This is an entry-level opportunity for someone with a good working knowledge of Microsoft Office, strong attention to detail, and a willingness to learn. Training will be provided to the right candidate.

Responsibilities and Duties

- Answer and direct incoming calls, monitor voicemail, take accurate messages, and welcome visitors.
- Receive and distribute mail, courier deliveries, and correspondence; arrange outgoing shipments as required.
- Scan, copy, file, and email documents.
- Monitor office supplies, coordinate approved orders, and keep reception and shared office spaces organized.
- Communicate with vendors and suppliers, arrange service appointments, and follow up on orders, deliveries, and invoices.
- Prepare correspondence, spreadsheets, reports, forms, and other documents.
- Coordinate meetings, including scheduling, room bookings, Microsoft Teams invitations, and meeting materials.




- Book hotel rooms and camp accommodations as requested.
- Maintain accurate electronic and paper records and assist management with administrative tasks.
- Coordinate with team members to ensure reception coverage during breaks and absences.
- Protect confidential employee, company, client, and supplier information.
- Perform other related administrative duties as assigned.

Qualifications and Skills

- Good working knowledge of Microsoft Word, Excel, Outlook, and Teams.
- Professional telephone manner and clear written and verbal communication.
- Strong organizational skills, attention to detail, and dependable follow-through.
- Ability to manage interruptions, changing priorities, and multiple requests.
- Robust work ethic, reliability, and a team-first attitude.
- Willingness to ask questions, accept feedback, and learn new tasks.
- Previous reception, administration, or customer service experience is an asset but is not required.
- Office administration training or experience in a construction or industrial office is an asset.

Working With Our Team

We’re small but mighty, a little bit weird, and a lot of fun. We work hard, support each other, and count on everyone to do their part. We’re looking for someone who brings a positive attitude and takes pride in helping the whole team succeed.

Location and Office Hours

- Based at our Sexsmith office, with work performed in person.
- Applicants must be local to the Grande Prairie area and able to commute reliably.
- Office hours are 7:00 a.m. to 4:00 p.m.

How to Apply

Apply through Indeed or email your resume to [email protected] with Office Administrator / Receptionist in the subject line.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Build your future with Weaver.

Work Location: In person

📌 Office Administrator / Receptionist Entry-Level Opportunity | In Person | Local to the Grande Prairi (Sexsmith)
🏢 Weaver Group
📍 Sexsmith