Company Overview:

Regional Medical Associates (RMA) is a trusted provider of essential services to the full-time clinical faculty of McMaster University’s Faculty of Health Sciences. Our team supports medical professionals by offering secretarial, accounting, and managerial services to enable their focus on academic duties, the education of residents, and advancing clinical and basic research. As we approach a major milestone in our Transformation Program, we are set to become an industry leader in providing innovative business solutions for physicians, with a vision of enriching academic medicine.

Position Overview:

We are seeking a detail-oriented and organized Accounts Receivable Clerk – Cash Receipts to join our growing team. This position is continuing and will offer the opportunity to work in a dynamic environment with an industry leader. You will play a key role in the timely and accurate management of financial transactions, supporting our mission to provide excellent services to the faculty and our partners.

Reporting to the Financial Controller, the Accounts Receivable Clerk – Cash Receipts is responsible for the recording, data entry and deposit of cash receipts received on behalf of RMA and RMA Inc. physicians. Additional duties include processing weekly physician adjustments, tracking physician deficits including terminated physician collection, reconciling and balancing remittance advices, and accounts receivable reconciliations.

Key Responsibilities

Main Responsibilities

- Record, data entry and deposit all cheques received on a weekly basis.
- Investigate cheques to match billings, accounts receivable, etc.




- Record and return cheques that belong to Hospitals, i.e., diagnostics.
- Review NSF cheques and resubmit invoices, record in journal and mail cheque back.
- Record cash, EFT, cheque and credit card payments.
- Record number of cheques keyed for that month end per physician.
- Prepare and apply payments in journal to RMA system.
- Balance cash receipts keyed to payroll revenue runs and bank deposits.
- Balance cheque diary to bank deposit, investigate any differences.
- Balance suspense account with cash receipts journal and investigate any differences.
- Ensure transfer of funds are appropriately allocated between physicians.
- Prepare and enter miscellaneous adjustments, split fees, and revenue adjustments.
- Other duties as assigned.
- Back-up for AR Clerk - Bill Directs.

Physician Deficits / Collections

- Review physician accounts to identify physician deficits, including terminated physicians, and initiate collection process.
- Review AR for old accounts requiring adjustments to physicians’ revenue.
- Initiate communication with physicians with deficits to begin collection process.
- Handle calls from physicians and others regarding invoices and collections.
- Adequately document steps taken in collection process.





Requirements

Education: Bachelor’s Degree or Diploma in Finance, Accounting, or a related field.

Experience: Previous experience in accounts receivable is preferred, but not required.

Skills:

- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Knowledge of accounting / billing software is an asset.
- Strong communication skills.

Why Work With Us?

- Competitive salary starting at $24.44 per hour and benefits package.
- Gain experience in a leading healthcare and academic environment.
- Work in a collaborative team focused on innovation and academic excellence.
- Prospect for career development and growth within the organization.

If you are an individual with a passion for accounting and the healthcare field, we encourage you to apply for this exciting opportunity to be part of an organization making a difference in the future of academic medicine.

To Apply:

Please submit your resume and cover letter by Friday November 13, 2026 to Richard Fowler via email [email protected]. We look forward to hearing from you!

Regional Medical Associates is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage all qualified individuals to apply.

Pay: $24.44-$34.96 per hour

Expected hours: 35.0 per week

Benefits:

- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Work from home

Work Location: Hybrid remote in Hamilton, ON L8S 1G5

📌 Accounts Receivable Clerk – Cash Receipts (Hamilton)
🏢 Regional Medical Associates
📍 Hamilton