Fort Erie Public Library is seeking an organized, detail-oriented Administrative Assistant to support the CEO and library-wide initiatives during a period of organizational transition.

The successful candidate will document operational workflows, coordinate projects, maintain shared-drive information and produce accurate meeting notes. This role requires excellent writing, organization and project-management skills, along with the ability to gather information from staff and translate it into clear, sustainable procedures.

Key Responsibilities

- Document current and evolving workflows, procedures and responsibilities across the library.

- Interview and collaborate with staff to capture operational knowledge.

- Develop transparent process maps, checklists, templates and standard operating procedures.

- Coordinate assigned projects, including timelines, milestones, action items and follow-up.

- Identify project risks, dependencies, gaps and outstanding decisions.

- Organize and maintain the shared drive using consistent file structures, naming conventions, version control and retention practices.

- Attend meetings and prepare accurate minutes, notes, decisions and action-item summaries.

- Track commitments and follow up with responsible parties.

- Support Library Board administration, correspondence, records and reports.

- Research and prepare information, statistics and status reports for the CEO.

- Assist with administrative aspects of service contracts, procurement and other operational initiatives.

- Perform other related administrative and project-support duties as assigned.

Qualifications





- College diploma or university degree in business administration, office administration, project management, information management or a related field—or an equivalent combination of education and experience.

- Experience in administrative support, project coordination, process documentation or records management.

- Demonstrated ability to document complex workflows clearly and accurately.

- Strong project-management, planning and organizational skills.

- Excellent meeting-note, minute-taking and business-writing skills.

- Advanced proficiency with Microsoft 365, including Word, Excel, Outlook, Teams and shared-file environments.

- Ability to manage competing priorities, meet deadlines and work with minimal supervision.

- Strong interpersonal skills and the ability to work collaboratively with employees, management and Board members.

- Sound judgment and discretion when handling confidential information.

- Library, municipal or public-sector experience is an asset.

Working Conditions

- Part-time position of approximately 8–15 hours per week, with additional hours occasionally required.

- Work may take place at any Fort Erie Public Library location.

- Some scheduling flexibility may be required to attend meetings.

Why This Role Matters

The Library is navigating an organizational redesign. This role will help preserve institutional knowledge, clarify responsibilities and establish well-documented workflows that support a successful transition and future organizational structure.

Review of Applicants will begin on November 2nd. The position will remain open until filled.

📌 Administrative Assistant – Part-Time (Fort Erie)
🏢 Fort Erie Public Library
📍 Fort Erie