- Greet visitors and clients warmly, providing professional and courteous assistance at all times
- Manage multi-line phone systems, directing calls efficiently and taking detailed messages when necessary
- Handle front desk responsibilities including checking in appointments and maintaining visitor logs
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
- Utilize computer skills with Microsoft Office, Google Workspace, and other relevant software to prepare reports and correspondence
- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software when needed
- Maintain cleanliness and organization of the reception area to promote a qualified environment
- Provide customer support by addressing inquiries promptly and professionally
Requirements :
- Proven experience in office management or administrative support roles, preferably as a receptionist or in clerical positions
- Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, data entry, and typing skills
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of office equipment such as printers, scanners, and fax machines is preferred
- Exceptional organizational skills with keen attention to detail for proofreading and filing tasks
- Ability to handle multiple priorities efficiently with strong time management skills
- Previous experience in customer service or customer support roles is advantageous
- Familiarity with medical or dental receptionist duties, including calendar management for appointments (nice-to-have)
- Personal assistant experience or experience with bookkeeping using QuickBooks is a plus
Join us in creating a vibrant workplace where your organizational talents shine! This part-time role is paid and offers flexible hours perfect for those looking to grow their administrative expertise while contributing to a lively team environment. We value proactive individuals who are eager to provide outstanding support at the front desk!