Manager, Stewardship & Gift Documentation Regular/Temporary Regular Location Central Campus Open Date 2026/10/29

Job Type
Continuing Close Date 2026/11/11 Employee Group TMG Department UA Stewardship Full/Part Time Full time Salary Grade/Band Band K Salary Range $80819.00
- $121229.00 (annual) Job Code 105017 Hiring Range $80819.00
- $105974.00 Existing Vacancy Yes
- Backfilling as Existing Target Number of Openings 1 35 Schedule 8:30
- 4:30 Monday to Friday Education Level University Degree Career Level Minimum 6 years of relevant experience

Job Description
About McMaster: At McMaster University, we are driven by a shared purpose: advancing human and societal health and wellbeing. Through world-class research, transformative education, and meaningful community impact, we are addressing some of the world's most complex challenges and creating positive change locally and globally. Consistently ranked among Canada's top universities and recognized internationally for research excellence, innovation, and student success, McMaster is home to more than 37,000 students, over 200,000 alumni worldwide, and a vibrant community of scholars, researchers, learners, and partners. From pioneering discoveries in health sciences and engineering to advancing social innovation and community wellbeing, McMaster's impact extends far beyond our campus. As we look toward the future, philanthropy will play an increasingly important role in enabling the University's aspirations. Through strategic partnerships with donors, alumni, foundations, corporations, and community leaders, McMaster is creating opportunities to accelerate discovery, enhance student experiences, support breakthrough research, and strengthen its impact on society. About University Advancement:



University Advancement serves as the bridge between McMaster's mission and the philanthropic community that helps bring that mission to life. Through fundraising, alumni engagement, stewardship, advancement services, and strategic partnerships, University Advancement fosters meaningful relationships that create lasting impact for the University and the communities it serves. Guided by a commitment to excellence, collaboration, and innovation, University Advancement is building a culture of philanthropy that supports McMaster's strategic priorities and future ambitions. The division is entering an exciting period of growth and opportunity as it continues to strengthen fundraising capacity, deepening donor engagement, and positioning the University for future campaign success.

About the role
The Manager, Stewardship & Gift Documentation is a key member of the central Donor Relations team within University Advancement and serves as a university resource for gift documentation and stewardship reporting. The role is responsible for the development, negotiation, execution, and administration of complex gift agreements and related documentation, ensuring compliance with university policies, CRA requirements, and governance practices. Working collaboratively with Advancement, Finance, Research, faculties, trust fund administrators, legal counsel, and other campus partners,



the Manager ensures donor intentions are accurately documented while helping identify and mitigate financial, legal, operational, and reputational risks. In partnership with the Associate Director, Donor Relations, the Manager also leads the University's donor impact reporting program, overseeing the planning, coordination, and delivery of endowed chair and other broad-based stewardship reports. Through strong project management and stakeholder collaboration, the role ensures donors receive timely, accurate, and meaningful reporting that demonstrates the impact of their philanthropy and supports long-term engagement. Accountabilities: Gift Documentation, Governance & Risk Management
- Lead the development, review, negotiation, and finalization of all philanthropic gift documentation in accordance with Board of Governors' Execution of Instruments requirements and applicable University, legal, and CRA regulations and guidelines.
- Negotiate documentation terms and conditions with internal stakeholders to ensure donor intent is appropriately reflected while protecting the University's interests and ensuring compliance with institutional requirements.
- Review donor-provided agreements and identify issues, risks, and considerations requiring revision, clarification, or escalation.
- Provide advice to Advancement staff, faculties, units, and trust fund administrators regarding appropriate gift structures, documentation requirements, fund administration, and gifts supporting research and academic priorities.
- In collaboration with internal legal and financial teams, help Identify potential financial, legal, operational, and reputational risks associated with proposed gift arrangements and recommend appropriate mitigation strategies.
- Maintain and update institution

📌 Manager, Stewardship (Canada)
🏢 McMaster University
📍 Canada