Personal Assistant & Administrative Coordinator Part time | Remote | $28–$32 per Hour

Job Description
We are looking for a reliable, organized, and experienced Personal Assistant & Administrative Coordinator to assist with the day-to-day operations of our business and help keep our schedules, bookkeeping, and administrative responsibilities organized. The ideal candidate is someone who takes initiative, works independently, and can manage responsibilities without needing constant direction. We are looking for someone who can take tasks off our plate, stay on top of deadlines, and ensure things get done accurately and efficiently. This is a part-time, primarily remote position requiring approximately 10–12 hours per week to start. The role offers flexibility for the right candidate, provided responsibilities are completed on time and communication is maintained.

Key Responsibilities
Personal Assistance & Schedule Management
- Organize and maintain calendars, appointments, meetings, and daily schedules.
- Coordinate day-to-day activities, reminders, and follow-ups.
- Help prioritize tasks and ensure important commitments and deadlines are not missed.
- Assist with personal and business-related scheduling and coordination.
- Communicate proactively regarding upcoming commitments, outstanding tasks, and scheduling conflicts. Bookkeeping & QuickBooks Online
- Use QuickBooks Online to maintain accurate and organized financial records.
- Prepare and send customer invoices based on quotes and information provided.
- Monitor outstanding invoices and follow up with customers regarding overdue payments.
- Track payments received and flag outstanding accounts requiring attention.
- Organize receipts, records, and supporting documentation.
- Coordinate with the accountant when information or documentation is required. *All quoting and pricing will be handled by management. The successful candidate will be responsible for sending invoices and following up on payments.
* Payroll Administration




- Independently process payroll every two weeks for a team of fewer than 10 employees.
- Ensure payroll information is accurate and completed on time.
- Maintain payroll records and related documentation.
- Track employee hours and payroll information as required.
- Assist with payroll-related reporting, remittances, and recordkeeping as assigned. General Administration
- Create, update, and maintain spreadsheets using Microsoft Excel or Google Sheets.
- Organize business information and maintain tracking documents for schedules, invoices, payments, and other records.
- Manage routine email correspondence and administrative follow-ups.
- Organize digital files, documents, and records.
- Complete other administrative tasks as required. Qualifications & Requirements
- Significant hands-on experience with QuickBooks Online.
- Previous experience independently processing payroll.
- Strong administrative, organizational, and time-management skills.
- Proficiency in Microsoft Excel or Google Sheets, including creating and maintaining spreadsheets.
- Excellent attention to detail and the ability to manage deadlines.
- Strong English communication skills, including reading, writing, and speaking fluently.
- Ability to work independently, take initiative, and solve routine problems without constant supervision.
- Reliable computer, internet access, and a suitable workspace for work from home.
- Legally authorized to work in Canada on an ongoing basis, with the ability to provide proof of eligibility.
- Ability to coordinate with management during agreed early-morning and occasional evening communication windows.
- Professionalism, discretion, and the ability to handle confidential business, financial,



and personal information. What We Are Looking For We are looking for someone dependable who takes ownership of their work. The right person will be organized, proactive, and comfortable managing multiple responsibilities while ensuring nothing falls through the cracks. We value someone who can identify what needs to be done, follow through without repeated reminders, and communicate clearly when something requires attention. Previous experience supporting a business owner or managing administrative responsibilities independently would be a strong asset. We want to find someone who can become a trusted, long-term part of our support system and make a meaningful difference in keeping our business and day-to-day affairs running smoothly.

What We Offer
- Competitive hourly pay: $28–$32 per hour, depending on experience.
- Part-time hours: Approximately 10–12 hours per week to start.
- Remote flexibility: Primarily work from home, with occasional in-person meetings as required.
- Versatile scheduling: Flexibility in how work is organized, provided responsibilities and deadlines are met.
- Long-term opportunity: Potential for additional hours as the role and business needs develop.
- A practical, results-focused working relationship: We value reliability, initiative, and getting things done. Position Details
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Job Type
Part-time
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Location:
Remote, with occasional in-person meetings
- Hours: Approximately 10–12 hours per week
- Pay: $28–$32 per hour, based on experience
- Schedule: Flexible, with agreed early-morning and occasional evening availability
- Initial Review: 60 days to assess workload, performance, and fit Additional hours may be required during busier periods and will be agreed upon in advance. To Apply Please send your resume to: [email protected] Only candidates selected for an interview will be contacted. Pay: $28.00-$32.00 per hour Expected hours: 10.0 – 12.0 per week Work

Location:
Hybrid remote in Rockwood, ON

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