About the Role
Join CBRE and become a key part of a dynamic, client-focused team where your organizational skills and attention to detail help drive operational excellence. As an Administrative Services Coordinator, you'll be at the center of daily business activities, creating exceptional experiences for clients, visitors, and colleagues while supporting a high-performing commercial real estate workplace. In this role, you'll serve as a trusted administrative partner, coordinating office operations, managing property marketing and listing support, facilitating meetings and events, and ensuring seamless day-to-day administrative processes. If you enjoy building relationships, delivering outstanding customer service, and thrive in a fast-paced professional setting, this is an excellent opportunity to grow your career with the world's leading commercial real estate services firm. This position is part of CBRE's Administrative Services team, supporting business operations through a combination of customer service, coordination, organization, and administrative expertise that helps teams perform at their best. What You’ll Do:
- Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory
- Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
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- Provide administrative (MLS listings) back-up to Admin Coordinator when required
- Issue visitor's passes, validate parking and maintain guest logs.
- Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
- Interact with vendors for events and coordinate setup in conference rooms.




- Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need:
- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the prospect to chart your own course and realize your potential. We welcome all applicants. Our Values in Hiring: At CBRE,



we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. Disclaimers: Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future. Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Admin Services Coordinator is between $50,000-$55,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at Via telephone at +1 (phone hidden) (Canada) and +1 (phone hidden) (U.
S.)

📌 Adminstrative Services Coordinator (North York)
🏢 CBRE
📍 North York