Description

The Active Living in the Faculty of Kinesiology is currently seeking a Full-time Regular Facility Operations Specialist.

The Operations Unit is responsible for maintaining, operating and booking facilities and events in the Kinesiology Complex and outdoor playing fields. The Complex is open 362 days a year, servicing approximately 1,250,000 people per annum. The Complex has gymnasia, dance studios, fitness studios, one 50 metre swimming pool, weight rooms, 15 class/lecture rooms, running track, gymnastics centre, squash courts, racquetball courts, outdoor playing courts, outdoor field hockey pitch, outdoor tennis courts, the Human Performance Lab, the Sport Medicine Centre, the Outdoor Centre, the office space for the Faculty of Kinesiology, and the soon-to-be built Taylor Family Kinesiology building. The indoor complex is 42,000 sq meters and the outdoor fields cover 8 hectares west of the Olympic Oval.

The University of Calgary Active Living business unit as part of the complex, is one of the largest and most diverse recreation units based on a North American campus. These facilities include the climbing and bouldering walls, gymnastics centre(s), an Olympic sized pool, Fitness Centre(s), 200-metre track, Racquet Centre, Outdoor Courts and Fitness Area, five Gymnasiums and access to the Olympic Oval for skating and running. Active Living's vision is to enrich our community by providing exceptional experiences through our facilities, programs, and services, fostering lifelong active living for all.

As a member of the Operations Unit, this position reports to the Manager of Operations & Maintenance and has a secondary report to the Director of Active Living and Outdoor Centre.



The role requires working closely with staff within the Active Living department and a multitude of campus-wide units (Facilities Management, Campus Security). This position works a 35 hour week and is part of the AUPE position. There will be times when overtime is required.

Summary of Key Responsibilities (job functions include but are not limited to)

Facility Operations Management

- Helps resolve facility related projects and problems in Active Living. The main point of support for facility related matters within Active Living.
- Coordinates repairs and work, dealing with preferred vendors, contractors, campus planning, architects, engineers, electricians, millwrights. Involved in all developments and maintenance in Active Living and ensures alignment within the Faculty.
- Participates and if needed, is the Active Living representative on management teams for Faculty construction projects. Attends all project meetings.
- Develops maintenance programs related to specialized equipment in conjunction with the Manager of Operations and Maintenance. Ensures equipment requiring recertification is completed within required timelines.

Project Management

- Operations support on special projects and facility related matters and future planning of space and equipment within Active Living.
- Contributes to the establishment of policies and procedures.




- Assists in long-term capital planning for Active Living and ensures alignment with the Faculty of Kinesiology.
- Develops strong understanding of all facilities within the Kinesiology Complex, including schedule for the year (this includes a multitude of Active Living programs and events)
- Contributes to the storage allocation process of all storage spaces to Active Living and the broader faculty.
- Acts on behalf of the Operations and Maintenance Manager as directed.

Decision Making and Leadership

- Responsible for determining annual equipment and building supplies purchases for Active Living in alignment with the Operations and Maintenance Manager.
- Evaluates the impact of project work on the complex and the users, independently determining the response to these impacts.
- Supports operational response to any building related emergencies (e.g. leaks, HVAC problems).
- Evaluates and determines workloads based on constantly changing priorities based on stakeholder's needs.

Relationships

- Builds and maintains strong, cooperative relationships with campus departments, ensuring the Facility receives cost effective and efficient service.
- Develops relationships with external partnerships of the Faculty in relation to use of the facilities.
- Ensures the Faculty and staff within Active Living receive accurate and timely communications from the Operations unit on operational impacts and concerns.

Financial

- Clear understanding of the institutional funding process to maximize financial assistance for the maintenance and care of facilities and new construction for the Faculty.
- Contributes to the fis

📌 Facility Operations Specialist (Calgary)
🏢 University of Calgary
📍 Calgary