In person – Monday to Friday (Adaptable / Negotiable)

Education Level 2-year post-secondary office administration

Anticipated Start Date November 2026

Employment Type Unifor Unit 1 (Limited Term Appointment)

Job Description

Unit/Project Description:

At McMaster University, we strive to attract, develop and retain talented faculty and staff while fostering an environment of inclusive excellence that values the strengths, perspectives and contributions of every individual. Ranked among the Top 70 Universities in the World and recognized as Canada’s Most Research-Intensive University, McMaster is also consistently named one of the top employers in the Hamilton-Niagara region and one of Canada’s leading diversity employers.

The Faculty of Health Sciences (FHS), McMaster’s largest faculty, is unique among Canadian universities in bringing together schools of medicine (including two regional campuses), nursing, rehabilitation science, midwifery, physician assistant education, the Bachelor of Health Sciences program, and postgraduate health sciences education within a single faculty. Through innovative approaches to education and a reputation for world-class research, McMaster and FHS are consistently ranked among the world’s leading institutions for health and medicine.

Those who join FHS become part of a vibrant community of more than 5,400 talented individuals united by a commitment to interprofessional collaboration, community engagement, accountability, innovation, excellence, integrity, respect, and optimism.

The Department of Psychiatry & Behavioural Neurosciences is proud to contribute to this exceptional environment. Within the Child, Youth & Adolescent Division,



we are seeking an experienced and motivated administrative qualified to support a group of clinicians and their diverse responsibilities across clinical practice, leadership, research, education and academic initiatives.

We are looking for a collaborative and service-oriented team member who is passionate about delivering exceptional support, improving processes and contributing innovative ideas. The successful candidate will value strong relationships, take pride in their work and be eager to make meaningful contributions in a dynamic and purpose-driven environment.

Job Summary:

Organizes and performs a broad range of administrative and operational duties requiring a thorough understanding of departmental and organizational functions, policies, procedures and systems. Provides comprehensive administrative support to clinical, academic, and program operations by coordinating schedules, communications, meetings, records and administrative processes. Supports faculty, patients and other stakeholders by managing competing priorities, maintaining confidential information, responding to inquiries and ensuring the effective day-to-day operation of assigned programs. Coordinates and processes financial and operational documentation while maintaining accuracy, compliance, and adherence to organizational policies and procedures. Exercises sound judgment, discretion, and initiative in resolving issues,



managing workflow and supporting organizational objectives.

Purpose and Key Functions:

- Organize, coordinate and track multiple administrative activities, projects, schedules, deadlines, and key action items in support of departmental physicians/faculty and program operations.
- Coordinate and manage multiple calendars, meetings, appointments, interviews, procedures, clinics, academic activities, events; resolving scheduling conflicts and ensuring priorities are addressed in a timely manner.
- Coordinate timely coverage and schedule changes ensuring continuity of administrative and program activities.
- Provide administrative support to academic, clinical, and educational programs, including coordinating activities, monitoring action items, facilitating workflows, and following up on decisions and commitments.
- Maintain, update and monitor information within electronic databases, records management systems and other administrative systems.
- Serve as the primary liaison with internal and external stakeholders, providing information, guidance and administrative support while ensuring timely communication and effective relationship management.
- Respond independently to inquiries, concerns, and requests from faculty, staff, learners, patients, and visitors.
- Maintain current knowledge of relevant organizational procedures, administrative systems, and specialized terminology required to support assigned programs and services.
- Plan, organize, and support meetings, conferences and a variety of seminars/workshops, including preparation of materials, agendas, presentations, minutes and documents.
- Prepare, edit, proofread, and distribute a variety of correspondence, reports, educational re

📌 Academic & Clinical Admin Asst (Canada)
🏢 McMaster University
📍 Canada