Existing Regular Continuing Full time (Budget Funded)

Full-time: Yes

Permanent: Yes

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum)

Expected Start Date November 9, 2026

For more information please contact: Elaine Chipongian - [email protected]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Knowledge of university regulations, programs and procedures as they relate to the function/program.

EXPERIENCE:

- Two years of directly-related administrative experience.
- Experience preparing, summarizing and analysing data and statistics for reporting purposes.
- Experience preparing budgets and reconciling reports.
- Strong experience creating and manipulating Excel reports.
- Experience processing payroll is desired.
- Knowledge of academic programs and university procedures required.
- Preference will be given to applicants with experience in a student-advising function within an academic program area.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Microsoft Office, database, Slate, VIP, Concur, EPIC, AdAstra, Fast, Food Services ordering systems, Excel, Aurora Student (INB and web), Drupal, Adobe pdf Pro required.
- Familiarity with university degree credit systems required.
- Oral and written communication skills, tact, discretion, and ability to keep information in strict confidence is required.
- Organizational ability, including the ability to plan and organize work priorities and deadlines, is required.
- Ability to work effectively in stressful periods, including periods of program changes and ambiguity is required.




- Ability to make sound independent judgements and to work effectively with all levels of university administrative and academic staff is required.
- Preference will be given to applicants with a demonstrated ability to create and function in a customer-focused environment is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

- Flex-time may be required at peak registration times or to accommodate occasional program functions in the evening or on the weekend.
- Occasional travel to support recruitment may be sought as appropriate.

Key responsibilities

ADMISSIONS:

- Responsible for admission decisions on completed application files which meet admission criteria (recommends for admission or rejects) and prepares for consideration by the admissions committee files which require further committee review.
- Compiles, synthesizes and summarizes pertinent data from each application to the program, tracks applicant progress and provides statistical reports on admission stats.
- Calculates GPA and evaluates work experience to ensure that all applicants considered for admission meet minimum admission standards- evaluates transcripts for possible course exemptions in the graduate program.




- Determines eligibility for GMAT waivers or GMAT waiver interviews and coordinates interview process with all applicants who are eligible, receives results, distributes these for assessment by assessment committee, receives results, informs candidates and makes recommendation to FGPS.
- Consults with Faculty of Graduate and Postdoctoral Studies staff to ensure that all application documentation is complete.
- Advises all applicants of the status of their application – documentation still required, etc.
- Corresponds with applicants as to their admission or rejection, as well as next steps following admission.
- Advises Faculty of Graduate and Postdoctoral Studies of the department admission decisions, including being responsible for deciding on those which meet all admission criteria.
- Advises all applicants who use the admissions e-mail accounts for MBA, MSCMand MFin program inquiries.

ADMINISTRATION, PAYROLL AND BUDGET MANAGEMENT:

- Hires sessional’s and grader/markers and is responsible for faculty overload appointments; RFR and continuance.
- Ensures program refund schedule, VW and other critical dates are determined and promulgated. Develops exam schedules at the start of each term.
- Ensures course-related material and faculty resources are posted on the web, including edited course outlines for all courses.
- Maintains the course syllabi on the Student Resources section of the website.
- Coordinates textbook orders and reading packages, and promulgates listings to students.
- Arranges related workshops and related offsite events (e.g., Booking space, and food).
- Prepares honorariums, guest

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