Jijiktukwej L’nue’kati (formerly Annapolis Valley First Nation)

Employment Type: Permanent Full-Time
Location: Cambridge, Nova Scotia
Hours: Monday to Thursday, 8:30 a.m. - 4:00 p.m. (30 hours per week)
Annual Salary: $40,000 - $45,000, based on qualifications and experience

About the Position

Jijiktukwej L’nue’kati is seeking a friendly, dependable, and highly organized individual to join our team as a Front Office Administrative Assistant.

As the first point of contact for community members, visitors, and callers, the successful candidate will play an important role in creating a welcoming, respectful, and professional environment at the Band Office.

This position provides essential administrative and clerical support to ensure the efficient day-to-day operations of the office. The ideal candidate will possess robust communication and organizational skills, demonstrate initiative, maintain confidentiality, and be comfortable managing multiple responsibilities in a busy office environment.

Key Responsibilities

Reception & Front Office Administration

- Greet community members, visitors, and staff in a friendly, courteous, and professional manner.
- Answer incoming telephone calls, respond to general inquiries, and direct calls to the appropriate departments.
- Maintain an organized, welcoming, and professional reception area.
- Perform general administrative duties, including filing, photocopying, scanning, data entry, document preparation, and transcription.
- Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
- Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies and procedures.




- Monitor visitor access and assist in maintaining office security.
- Maintain accurate records, filing systems, and administrative documentation.

Office Coordination & Support

- Monitor and maintain office, kitchen, and coffee supplies, ensuring adequate inventory.
- Order office supplies and coordinate purchases as required.
- Organize and submit receipts and purchasing documentation to the Finance Department.
- Ensure the office lobby, kitchen, and shared spaces remain tidy, organized, and welcoming.
- Coordinate maintenance requests and report issues involving office equipment or facilities.
- Maintain office key records, monitor key distribution, and ensure key boxes are organized and secure.
- Assist with travel arrangements, including booking transportation and accommodations for management as required.
- Coordinate food orders, refreshments, and other arrangements for meetings, staff events, and office functions.
- Provide general administrative assistance to management and other departments as needed.

Communications & Community Engagement

- Create and update posters, newsletters, notices, and informational materials for community programs and events.
- Assist with updating office signage, community announcements, and bulletin boards.
- Post approved community events, workshops,



training opportunities, employment postings, and other announcements on Jijiktukwej L’nue’kati social media platforms.
- Assist with distributing important community information in a timely and professional manner.
- Support the coordination and promotion of community events and organizational initiatives.

Qualifications & Essential Skills

- Previous experience in an administrative, clerical, reception, or customer service role is preferred.
- Robust organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and a friendly, professional, and approachable manner.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong attention to detail and accuracy in completing administrative tasks.
- Ability to work independently, demonstrate initiative, and contribute positively to a team environment.
- Strong time-management and problem-solving abilities.
- Dependability, punctuality, and a commitment to providing excellent service to community members.

Additional Skills & Assets

- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Experience using Canva or similar graphic design platforms to create posters, newsletters, and promotional materials.
- Familiarity with social media platforms, particularly Facebook, and experience creating or scheduling organizational posts.
- Strong general computer skills, including email communication, internet research, electro

📌 Front Office Administrative Assistant (Cambridge)
🏢 Annapolis Valley First Nation
📍 Cambridge