Enterprise AI is moving from pilots to production, and the constraint is no longer the model —it'sthe data. Agents are only as good as what they can sense, trust, and act on in the moment, and real-time, event-driven data is becoming thefoundationevery serious AI system runs on.

Solace is the leading real-time data platform for the enterprise AI era. Established enterprises worldwide — including RBC Capital Markets, Bosch, Heineken, PSA Singapore, United Airlines, Schwarz Group, and hundreds more — have built their business around Solace to enable intelligent, real-time experiences, modernize their application and integration landscape, and create seamless digital journeys for their customers, partners, and employees.

So, the next time you drive a car, order furniture online, fly in a plane, check your bank balance on your phone, your positive experience could be a direct result of our technology—and your hard work

About the Role

We are looking for a Contracts Administrator to join Solace's growing Legal team and keep our sales, customer, vendor and partner contracting moving. You will run contracts from intake through signature and renewal, maintain our records, and help make our contracting process faster and more consistent.

This is a hands-on role for someone who is organized, careful with detail and comfortable working with business teams. As a member of the Legal team, you will work closely with our Deal Desk and other internal stakeholders.

What You’ll Do

Contract Administration

- Manage the contract request queue. Log, triage and route requests from Sales, Finance, Marketing and other teams.





- Prepare agreements from approved templates, including NDAs, order forms, statements of work and amendments.

- Review incoming contracts, identify deviations from our standard terms and route them to the appropriate Legal team member.

- Coordinate approvals and signatures, and file executed documents.

- Lead an initial clean-up and audit of our contract files and repository so agreements are accurately organized and easy to locate.

- Maintain accurate, complete contract records in our repository.

Contract Operations

- Administer our contract lifecycle management tools and help improve how we use them.

- Support contracting playbooks, guidance and approval workflows.

- Report on contract volume, turnaround times and upcoming renewals.

- Find routine tasks that can be streamlined or automated.

Business Partnership

- Act as the first point of contact for general Legal team questions from business teams, answering questions about our contracting process and directing other questions to the appropriate Legal team member.

- Support the Legal team on special projects as they arise and the business evolves.

What You’ll Bring to the Role

- 2+ years of experience in contracts administration, legal operations or a related role, ideally in technology,



SaaS or another quick-paced environment.

- Familiarity with common commercial documents such as NDAs, order forms, statements of work and master agreements.

- Strong attention to detail and organizational skills.

- Ability to manage a high volume of contracts at once and keep them moving.

- Clear written and verbal communication skills.

- Good judgment about what to handle independently and what to upscale.

- Comfortable working with colleagues who do not have a legal background.

Nice to have Skills

- Experience with a contract lifecycle management tool, contract repository, e-signature platform or AI-enabled contracting tool.

- A degree or diploma in legal studies, business or a related field, or paralegal or legal assistant training.

What Success Looks Like

- You handle a high volume of routine contracts accurately and on time.

- Requests move through the queue without avoidable delay.

- You spot issues early and elevate them clearly.

- Any contract and its key terms can be found quickly.

- The initial clean-up and audit of our contract files is completed, leaving the repository accurate and well organized.

- The business finds our contracting process easy to use.

Why You’ll Love Working at Solace

At Solace, we’re all about smart people, meaningful work, and good vibes.

- Work with brilliance – Our team is packed with some of the sharpest minds in the industry.

- Balance matters – We believe work should fit into your life, not the other way around.

- Hybrid-first – Flexibility is built i

📌 Contracts Administrator (Ottawa)
🏢 Solace
📍 Ottawa