Job title: Office Administrator Company: Elevate Wellness Inc.

Location:
106
- 1772 Broadway Street, Port Coquitlam, BC (in person)

Job type
Full-time, permanent Schedule: Monday to Friday, day shift, 8-hour shifts [confirm hours]

About us
Elevate Wellness is a licensed cannabis and wellness manufacturer in Port Coquitlam, BC. We make products for provincial distributors and brand partners across Canada, and our office team keeps orders, compliance and people running smoothly behind the scenes.

About the role
We're looking for an organized, detail-focused Office Administrator to keep our office running day to day. You'll handle order and PO admin, regulatory reporting, payroll and HR paperwork, and work closely with management, accounting, production and QA. This is a full-time, on-site role reporting to management.

What you'll do
Orders and customers
- Receive, check and enter customer and provincial purchase orders (e.g. OCS, BC LDB), and flag discrepancies before production is booked
- Book deliveries and appointments (e.g. DataDocks) and coordinate ship dates with the warehouse
- Prepare estimates, deposit requests and invoices with accounting, and follow up on payments
- Manage the shared office inboxes and route mail to the right team Regulatory and reporting
- Prepare and submit the monthly Health Canada CTLS (Cannabis Tracking and Licensing System) report from our inventory system
- Prepare the monthly CRA cannabis excise duty return and support excise stamp ordering and reconciliation
- Support GST/HST returns and payroll remittances with accounting
- Prepare provincial reports and reconciliations (e.g. OCS, BC LDB)
- Respond to Statistics Canada and other government surveys
- Support Health Canada licence and Drug Establishment Licence (DEL) paperwork with QA




- Keep WorkSafeBC filings current and maintain a reporting calendar so nothing is missed
- Keep licences, leases, insurance and vendor documents organized and audit-ready Payroll
- Run bi-weekly payroll, including hours, overtime, vacation and stat pay
- Maintain payroll records, TD1s, ROEs and year-end T4s
- Coordinate group benefits enrolments and changes HR administration
- Track attendance, time off and timesheets
- Post job ads, screen applicants and schedule interviews
- Coordinate temp and agency workers (requests, paperwork, hours and invoices)
- Handle onboarding and offboarding paperwork and keep employee files confidential and current
- Help keep HR policies and the employee handbook up to date General office
- Office supplies, vendors, visitors and couriers
- Meeting scheduling and admin support for management What you bring
- 2+ years of office administration experience, ideally in manufacturing or a regulated industry
- Hands-on payroll experience in BC (PCP / Payroll Compliance Practitioner training is an asset)
- Comfortable with QuickBooks Online, Google Workspace and Excel/Google Sheets; ERP experience is a plus
- Highly organized, accurate with numbers and deadlines, and discreet with confidential information
- Clear written and spoken English
- Cannabis industry experience and Health Canada Security Clearance (or eligibility to obtain one) are assets

How to apply
Apply through Indeed with your resume and a short note on your payroll and regulatory reporting experience. We thank all applicants; only those selected for an interview will be contacted.

Job Type
s: Full-time, Permanent Pay: $23.00-$25.00 per hour Expected hours: 40.0 per week

Perks:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Education:
- Secondary School (required)

Experience:
- QuickBooks: 1 year (required)
- Payroll: 1 year (required) Work

Location:
In person

📌 Office Administrator (Port Coquitlam)
🏢 Elevate Wellness
📍 Port Coquitlam