Position Summary The Project Coordinator & Executive Support is responsible for coordinating development and construction projects while providing administrative and operational support to the CEO. This role serves as a key liaison between management, employees, contractors, consultants, and stakeholders, ensuring projects, tasks, and company initiatives are organized, tracked, and completed efficiently. The successful candidate will be highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position requires strong communication, leadership, and follow-up skills, as well as the ability to hold teams accountable for assigned responsibilities and deadlines.

Key Responsibilities
Project Coordination
- Assist in planning, coordinating, and executing development and construction projects.
- Maintain project schedules, timelines, milestones, and deliverables.
- Track project progress and prepare status reports for management.
- Coordinate project meetings, site visits, inspections, and stakeholder communications.
- Maintain project documentation, contracts, permits, drawings, and reports.
- Monitor project deadlines and identify potential risks or delays.
- Support project managers in achieving project objectives on time and within budget. Executive Support to CEO
- Support the CEO in organizing, prioritizing, assigning, and monitoring tasks across all departments.
- Maintain a company-wide action item tracker and ensure accountability for assigned tasks.
- Follow up regularly with department managers and employees regarding outstanding assignments and project updates.
- Prepare executive reports, summaries, and progress updates for the CEO.
- Coordinate special projects and strategic initiatives on behalf of the CEO.
- Monitor departmental performance against assigned objectives and deadlines.




- Assist the CEO in implementing operational improvements and organizational initiatives.
- Ensure effective communication between the CEO and internal departments. Team & Department Coordination
- Coordinate activities between Development, Construction, Leasing, Accounting, Property Management, and Operations departments.
- Facilitate communication and collaboration among internal teams.
- Schedule departmental meetings and leadership meetings.
- Prepare meeting agendas, record minutes, and track follow-up actions.
- Help identify workflow inefficiencies and recommend process improvements.
- Support management in achieving departmental goals and company objectives. Budget & Procurement Support
- Assist with project budget tracking and cost control.
- Process purchase orders, invoices, expenses, and change orders.
- Monitor project expenditures and maintain accurate records.
- Obtain quotations and coordinate procurement activities when required.
- Support vendor and contractor management processes. Compliance & Documentation
- Support contract administration and document control.
- Ensure required project documentation is complete and properly filed.
- Maintain confidential company and employee information with professionalism and discretion. Qualifications
- Diploma or Bachelor's Degree in Business Administration or a related field.
- Minimum 1 years of experience in project coordination, executive assistance, operations coordination, or a related role.




- Experience supporting senior executives or company leadership is highly preferred.
- Valid driver's license as required. Skills & Competencies
- Exceptional organizational and time-management skills.
- Strong leadership and follow-up abilities.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple projects and deadlines simultaneously.
- Strong problem-solving and decision-making capabilities.
- High level of accountability and attention to detail.
- Ability to work independently with minimal supervision.
- Professional demeanor and ability to maintain confidentiality.
- Solid interpersonal skills with the ability to work effectively with employees at all levels. Technical Skills
- Advanced proficiency in Microsoft Office 365 (Excel, Word, Outlook, Teams, PowerPoint).
- Experience with project management and task-tracking software such as Asana or similar platforms.
- Experience preparing reports, dashboards, and presentations for senior leadership. Working Conditions
- Fast-paced environment requiring adaptability and strong prioritization skills.
- May require occasional flexibility outside standard business hours to support project deadlines and executive requirements. Why Join Us?
- Opportunity to work directly with executive leadership and contribute to strategic company initiatives.
- Exposure to diverse projects across development, construction, leasing, and operations.
- Professional growth and career advancement opportunities.
- Collaborative and entrepreneurial work environment. Pay: From $20.29 per hour Expected hours: 20.0 – 30.0 per week

Benefits:
- Dental care
- RRSP match
- Vision care Application question(s):
- What is your current immigration status in Canada: work permit holder, permanent resident, or Canadian citizen? Work

Location:
In person

📌 Project Coordinator (Winnipeg)
🏢 Whiteland Real Estate ULC
📍 Winnipeg