SPI is seeking organized, detail-oriented Project Administrator(s) to support our site teams on multiple projects in British Columbia & Alberta. This role is responsible for providing day-to-day administrative support to the Project Managers and Site Supervisors, ensuring accurate documentation, field ticket processing, purchase order management, payroll reporting, and project cost tracking. The ideal candidate has previous project administration experience in pipeline construction or a similar industrial environment and is comfortable working in a fast-paced, site-based setting with changing priorities and strict deadlines. These positions are based out of Fort St John, BC and Beaverlodge, AB working 12 hours per day with a schedule of 6 days on and 1 day off.

Key Responsibilities
- Provide daily administrative support to the Project Manager and Site Supervisor.
- Review field tickets daily for accuracy, completeness, personnel hours, equipment hours, and discrepancies.
- Submit field tickets to client inspectors for review and approval, following up on outstanding signatures.
- Create, issue, and track purchase orders.
- Review purchase orders with the Project Manager to ensure accuracy and proper cost allocation.
- Track subcontractor hours against applicable purchase orders.
- Create and review third-party and UPI field tickets as required.
- Respond to payroll, subcontractor, vendor, and field ticket inquiries from site personnel.
- Complete biweekly payroll reporting and ensure supporting documentation is accurate.
- Ensure all field tickets are invoiced and all purchase orders are received, reconciled, and closed out.




- Support contract compliance by verifying that applicable contract items are captured on field tickets.
- Assist with project closeout and maintain accurate project records. Qualifications and Experience
- Minimum of 1 year of project administration experience.
- Previous experience in pipeline construction, oil and gas, or an industrial construction environment is considered an asset.
- Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with field tickets, purchase orders, payroll reporting, subcontractor documentation, and project cost tracking is preferred.
- Intermediate First Aid certification.
- Common Safety Orientation (CSO)
- Valid Class 5 driver's license.
- Ability to work a site-based schedule of 12 hours per day, 6 days per week. Required Skills and Competencies
- Strong organizational and time-management skills.
- Exceptional attention to detail and accuracy.
- Robust analytical, problem-solving, and communication skills.
- Ability to manage multiple priorities under pressure and meet strict deadlines.
- Ability to work independently while collaborating effectively with field and office teams.
- Professionalism, discretion, and the ability to manage confidential information.
- A proactive approach to resolving discrepancies and following up on outstanding documentation.
- A positive, team-oriented attitude and commitment to safety and quality. Pay: $28.00-$38.00 per hour

Experience:
- Administrative and onboarding: 2 years (required)

Location:
- Fort St. John, BC (required) Work

Location:
In person

📌 Project Admin Coordinators (Fort St. John)
🏢 Spi
📍 Fort St. John