Due to an upcoming retirement, our client, a leading manufacturer serving the construction industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars, coordinating communications, and providing high-level administrative support. The successful candidate will also oversee travel arrangements for the executive team, vice presidents, and a national sales team of approximately 17 representatives, particularly in support of regional meetings and company events. Fluently bilingual in English and French (written and verbal) ~ Experience managing calendars, scheduling meetings, and coordinating travel ~3-5 years of experience providing administrative support to senior executives is preferred ~ Ability to draft, review, edit, and translate correspondence, reports, and presentations ~ Advanced proficiency with Microsoft Office Suite ~ Ability to work independently, take initiative, and require minimal supervision ~ Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for executives,



handling internal and external communications professionally Draft, edit, and distribute correspondence, reports, presentations, and other business documents Arrange travel accommodations, itineraries, and expense reporting for executive team members Prepare and compile weekly vehicle usage and reporting data for sales representatives and directors Administer and track the annual customer rebate program, ensuring accuracy and timely processing Order and maintain inventory of promotional products, marketing materials, and business cards Support special projects and provide general administrative assistance to the leadership team as required Ensure office administrative processes are effective, organized, and aligned with company standards Competitive health and dental benefits package Long-Term Disability (LTD) coverage Life insurance coverage Employee Assistance Program (EAP) Two (2) weeks of vacation Paid office closure between Christmas and New Year's Monday – Friday – 8:00am – 5:00pm with a 1 hour lunch

📌 Executive Administrative Assistant Needed Immediately (Quebec City)
🏢 Express Employment Professionals - Ottawa East
📍 Quebec City