Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.

We are a growing company with a collaborative, skilled, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.

Position Overview

We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.

This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.

The successful candidate will assist with regulatory applications, submissions, and reporting while also supporting the daily administrative functions of our office. Responsibilities include setting up new projects in our time tracking platform, coordinating internal processes, monitoring general safety compliance, onboarding contract field supervisors, maintaining office supplies, and providing administrative support to management and project teams.

We are looking for someone who enjoys variety in their work, can manage competing priorities, and takes ownership of ensuring day-to-day operations run efficiently.

Key Responsibilities

Regulatory & Technical Support

- Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulatory authorities.
- Manage regulatory submissions through the Alberta Energy Regulator (AER), British Columbia Energy Regulator (BCER), and Saskatchewan Ministry of Energy and Resources.




- Prepare and submit well abandonment documentation and amendments, well license applications, and associated regulatory submissions.
- Track and submit daily drilling, completion, suspension, and abandonment reporting requirements.
- Prepare regulatory documentation using AER OneStop and Digital Data Submission (DDS), BCER eSubmissions and KERMIT, and Saskatchewan IRIS.
- Apply relevant regulatory requirements, including AER Directives 056 and 059, BCER abandonment and pipeline submission guides, and applicable Saskatchewan directives.
- Review regulatory documentation for accuracy, completeness, and compliance.
- Maintain regulatory records, databases, and electronic filing systems.
- Coordinate with engineers, project managers, field personnel, clients, and regulatory authorities to obtain required information.
- Assist with regulatory audits, compliance reviews, and responses to regulator inquiries.
- Monitor regulatory updates and provide ongoing technical support to project teams.

Operations & Project Administration

- Administer and maintain the company’s Harvest time-tracking and project management platform.
- Set up new projects in Harvest, ensuring accurate project information, client details, and assigned personnel.
- Maintain project records and assist with project tracking, documentation, and administrative coordination.




- Support management and project teams with operational reporting, document preparation, and internal administrative processes.
- Assist with maintaining organized and accurate project information across company systems.
- Identify opportunities to improve administrative processes and overall office efficiency.

Office Administration & Support

- Coordinate day-to-day office administrative activities to ensure smooth operations.
- Monitor, order, and maintain office supplies, kitchen supplies, and other workplace necessities.
- Assist with office organization, equipment coordination, and general office maintenance.
- Monitor general safety compliance, including tracking required safety documentation, training certifications, expiry dates, and outstanding compliance requirements.
- Coordinate onboarding of new contract field supervisors, including collecting required documentation, verifying safety certifications and qualifications, coordinating client-specific orientations, and arranging access to applicable company systems.
- Maintain contractor onboarding records and follow up on outstanding documentation to ensure requirements are completed before field assignments.
- Assist with ongoing safety administration, compliance tracking, and preparation of documentation for client or internal reviews.
- Support employee onboarding, including administrative setup, access to company systems, and coordination of required documentation.
- Maintain organized electronic filing systems and company records.
- Assist management with correspondence, document preparation, and other administrative tasks.
- Provide genera

📌 Operations Technician (Calgary)
🏢 Grobes Media
📍 Calgary