EA to the Vice-President, Communications

Regular/Temporary

Regular

Location

Central Campus

Open Date

2026/10/28

Job Type

Continuing

Close Date

2026/11/13

Employee Group

TMG

Favorite Job

Department

COMM McMaster Communications

Full/Part Time

Full-Time

Salary Grade/Band

Band J

Salary Range

$71375.00 - $107063.00 (annual)

Job Code

105026

Hiring Range

$71375.00 - $93591.00

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

1

35

Executive Assistant to the Vice-President, Communications

About McMaster University

McMaster University is where bold ideas become real-world impact. Guided by our new strategic plan,Bolder Together, we're building on our strengths in research, education, and community while continuing to evolve as a leading research-intensive university.

Ranked among the world's leading universities, McMaster is known for research that improves lives, teaching that puts learners first, and a collaborative approach to tackling complex challenges. With more than 37,000 students, 8,000 faculty and staff, and a globally recognized research enterprise, McMaster has a long history of challenging convention, from pioneering problem-based learning to advances in evidence-based medicine.

About McMaster Communications

McMaster Communications brings to life the stories of exceptional people, groundbreaking research and meaningful work that make McMaster University a place of discovery, innovation and impact. Bringing together Strategic Communications, Brand & Marketing, and Government Relations, our team works collaboratively across the university to advance institutional priorities,



celebrate achievements and share the stories that make McMaster distinctive. Through strategic communications and meaningful engagement, we strengthen the University's reputation, build relationships and connect McMaster with the communities we serve.

The opportunity

This is an exciting opportunity to play a key role in establishing and supporting the office of McMaster's inaugural Vice-President, Communications.

Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage commitments and ensure the effective day-to-day operation of this new executive office.You'll work closely with senior university leadership, build relationships across McMaster and contribute to shaping the processes and ways of working that will support the office's success.

We're looking for an experienced executive support professional who brings exceptional organizational skills, sound judgment and initiative. Someone who anticipates needs, navigates competing priorities with confidence and discretion, and takes pride in helping people and teams work effectively together.

What you’ll do

Keep executive priorities moving.

Manage a complex executive calendar, balancing competing priorities, senior-level meetings and institutional commitments.

Anticipate upcoming needs,



coordinate briefing materials and ensure the Vice-President is prepared for meetings, decisions and engagements, including institutional governance processes and decision-making forums.

Monitor important commitments, requests and follow-up activities, helping maintain momentum as priorities evolve.

Exercise sound judgment in triaging issues, managing access to the Vice‑President, and independently resolving matters within established authority.

Connect people, information and ideas.

Serve as a key point of contact for the Vice‑President's Office, building positive and skilled relationships across McMaster and beyond.

Coordinate communications and engagements involving the President's Office, university leadership, government representatives, community leaders and other interest holders.

Prepare, review and edit executive correspondence and materials with exceptional attention to clarity, accuracy and tone.

Support the timely exchange of information and ensure important requests reach the right people.

Make every engagement count.

Coordinate executive meetings, institutional events, leadership engagements and travel arrangements.

Gather and organize briefings, presentations and background materials from colleagues across the university.

Track meeting decisions, action items and commitments to support timely follow‑through.

Maintain organized, accurate and confidential executive records and documentation.

Handle highly confidential, sensitive and strategic information with sound judgment, diplomacy and discretion.

Help build an effective executive office.

📌 EA to the Vice-President, Communications (Canada)
🏢 McMaster University
📍 Canada