At Rodan Energy, our mission is Making Sustainable, Attainable . As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. Executive Exposure & Impact : Operate at the centre of the business, supporting the CEO and senior leadership on priorities that influence strategy, execution, and organizational performance.
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team. This is not a traditional administrative role. It combines executive support, leadership operations, project coordination, technology enablement, and disciplined follow-through.
The successful candidate will help ensure that executive priorities remain on track, leadership meetings are decision-ready, action items are completed, and the Executive Leadership Team and Corporate Leadership Team remain aligned on strategic objectives, Objectives and Key Results (OKRs), Key Performance Indicators (KPIs), and operating priorities.
You will be expected to anticipate needs, exercise sound judgment, use AI effectively, and take ownership of higher-level assignments that extend well beyond calendar and travel coordination.
Coordinate internal and external meetings, ensuring the right participants, materials, objectives, decisions, and follow-up are in place.
Arrange domestic and international travel, accommodations, itineraries, and related logistics.
Draft and manage executive correspondence, briefing notes, presentations, reports, and stakeholder communications.
Represent the Office of the CEO with professionalism, responsiveness, sound judgment, and discretion.
Prepare agendas, presentations, dashboards, briefing materials, and meeting packages for Executive Leadership Team, Corporate Leadership Team, Board, strategic planning, and operating meetings.
Support the administration, tracking,



and reporting of Rodan’s OKRs, KPIs, strategic initiatives, and corporate priorities.
Prepare concise executive summaries highlighting progress, decisions required, risks, dependencies, and overdue deliverables.
Coordinate quarterly business reviews, sales and operating reviews, annual planning sessions, leadership off-sites, and other management routines.
Help ensure that ELT and CLT priorities remain aligned and that key commitments do not get lost between meetings.
Strategic Projects & Higher-Level Assignments
Support cross-functional projects and special assignments on behalf of the CEO and Executive Leadership Team.
Conduct research and prepare clear, decision-ready materials related to customers, partners, industry developments, and strategic opportunities.
Assist with Board and governance materials, strategic planning, leadership communications, and major corporate initiatives.
Coordinate executive events, customer engagements, leadership programs, and other high-profile activities from planning through execution.
Use Microsoft Copilot, Claude and other approved AI-enabled tools to improve meeting preparation, research, routine and repetitive tasks, drafting, summarization, reporting, and follow-up.
Help the CEO and Executive Leadership Team adopt practical AI and productivity tools in their day-to-day work.
Maintain advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
Support engagement with customers, industry partners, government officials, Board members, investors, and other key stakeholders.
5–10 years of experience in an Executive Assistant role supporting a CEO,



President, Founder, C-suite executive, or Executive Leadership Team.

- Advanced Microsoft 365 skills, particularly Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
- Solid working knowledge of Microsoft Copilot or comparable AI-enabled productivity tools, with demonstrated curiosity and the ability to learn emerging technologies.
- Exceptional organization, prioritization, project coordination, and time-management skills.
- Excellent written and verbal communication skills, including the ability to produce polished executive-level materials.
- Ability and willingness to work on-site at Rodan’s Mississauga headquarters five days per week.

Experience coordinating Board, governance, quarterly business review, or strategic planning processes.

- Familiarity with project management, CRM, workflow automation, and collaboration platforms.
- Post-secondary education in business administration, communications, project management, or a related discipline is an asset.
- Excellent English written and verbal. Ukrainian language proficiency is an asset.

Celebrations Throughout the Year: We mark occasions and holidays all year long with team events including holiday parties, team dinners, bowling nights, go-karting, golf tournaments, and more.
Giving Back: Our Employee Initiatives Committee (EIC) organizes food drives and fundraising for local charities throughout the year – and everyone is welcome to get involved.
Background Check: As part of our hiring process, the successful candidate will be required to complete a background check, which may include a criminal record check, credential verification, and a driver's abstract (if applicable). Rodan Energy Solutions is committed to an inclusive, accessible recruitment and employment experience in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) . Accommodations are available upon request throughout the hiring process and, if hired, during employment.

📌 Assistant(e) Responsable Planning (Mississauga)
🏢 Rodan Energy Solutions
📍 Mississauga