Canstar is a Canadian restoration company, owned and operated since we opened in 1985. We have branches in BC and in AB. Canstar focuses on helping people after experiencing a fire, flood or other structural trauma to their home/business.We love taking part in community events and are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service, prioritizing safety, and delivering a very high level of quality work to our customers.Position OverviewAs a Canstar Administrative Assistant, you will be the first point of contact for our company. You will attend to internal and external visitors, handle deliveries, deal with inquiries on the phone and face to face while creating a positive first impression, as well as assists administrative staff with overflow work, including database entry. You should be able to deal with emergencies in a timely and effective manner.Duties and ResponsibilitiesGreet visitors and staff to the officeAnswer the telephone and direct the calls/messages in a friendly and skilled manner as appropriateOrder/maintain office supplies levels & equipmentManage incoming and outgoing mail and couriersReceive and record current jobs into our on-line Call Logs (accuracy is key to our success)Assign new job calls to our Canstar project managers based on call-rotation and our preferred project management listingResponsible for meeting Canstar Key Performance Indicators during office hours by hitting specific milestone dates for new job assignments through industry specific software XACT Analysis and Claims Connect platformsResponsible for uploading time sensitive Hazardous Material Inspection (HMI Reports) to our job files in our industry specific software; Distribute and track keys in hard copy binder and by online communication and job updates.Provide support with database entry and maintenanceDocument Filing/Scanning/UploadingAssist with scheduling corporate events and internal meetingsAssist with other internal projects as requiredHealth and SafetyEnsure that self and others adhere to Canstar's health and safety practices and proceduresEnsure good housekeeping is kept to perform work safely and efficientlyUnderstand safety policies and protocolsEnsure that self and others on site are wearing all required PPE, when requiredWho we are looking for:A personable and well-organized individual with a strong administrative background is a perfect match for a Canstar Receptionist. Our ideal candidate is someone positive and helpful, who enjoys dealing with the public and has excellent communication and multi-tasking skills. Other key attributes of a Administrative Assistant are:2+ years of experience in a fast-paced administrative role1+ years of experience working with at least one of the following: Strata/property management groups, Insurance, Construction,



Carpentry or other trades and/or Restoration experienceStrong administrative and clerical skillsGreat customer service and interpersonal skillsExtremely high level of attention to detailStrong and professional verbal and written communicationExceptional organizational and time-management skillsAbility to multitask and prioritize in an ever-changing environmentSkilled at working independently with minimal supervision and taking ownership of tasksThe ability to accurately type 60 words per minuteAbility to maintain confidentiality is keyWorking ConditionsThis position may report out of the Coquitlam Head OfficeMonday - Friday, day-time hours. Some overtime may be requiredPerks of working for CanstarExtended health and dentalbenefitsfor you and your familyGreat companycultureandcareeradvancementopportunitiesIndustry-related Tuition Reimbursement (50% - 100% of tuition costs!)Applicants:We thank you for your interest but due to the volume of applications, only qualified and suitable candidates will be contacted.We celebrate equality and diversity in the workplace. Our commitment is to ensure equity in employment, and we affirm and welcome applicants from all backgrounds of race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, gender identity, gender expression, sexual orientation and age, except as prescribed by law.

📌 Administrative Assistant (Pitt Meadows)
🏢 Canstar
📍 Pitt Meadows