Program Administrative Assistant, Long Term CarePHC multi-site: Honoria ConwayLMC multi-site:Categories: Management/Non UnionMax hourly: 33.15 CADSalary grade: 03Employment type: Regular Full-TimeRotation: DaysFTE: 1.00Schedule:Union: 970Labour agreement: EXCLDual RN/RPN (BCNU/HSA) Posting:Role SnapshotReq ID: 66982Location: VancouverWork site: Youville ResidencePrimary site: Youville Residence - 4950 Heather St Vancouver, British Columbia V5Z3L9 CanadaPHC multi-site: Honoria ConwayLMC multi-site:Work model: OnsiteCategories: Management/Non UnionMin hourly: 25.26 CADMax hourly: 33.15 CADSalary grade: 03Employment type: Regular Full-TimeRotation: DaysFTE: 1.00Schedule:Union: 970Labour agreement: EXCLDual RN/RPN (BCNU/HSA) Posting:NoteThe hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be requiredNoteThe hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be requiredWhat You Will DoSummaryJoin a dynamic healthcare team where your organizational expertise and attention to detail will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping ensure the smooth delivery of patient care services. In this fast-paced and collaborative role, you will coordinate confidential communications, prepare reports and presentations, manage information and records, and support key organizational initiatives.



Working alongside a dedicated team of administrative professionals, you will play an essential role in keeping operations running efficiently while contributing to the success of key healthcare programs and projects.What You BringEducationHigh School DiplomaCompletion of a recognized secretarial or business programThree (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.Skills and AbilitiesAbility to handle multiple complex and competing priorities.Effective interpersonal skills and ability to maintain harmonious working relationships with others.Ability to communicate effectively both verbally and in writing.Ability to set priorities and meet deadlines.Ability to work with minimal supervision.Ability to keyboard at 60 WPM.Ability to take and transcribe minutes of meetings.Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.G. Excel, Access, PowerPoint, Outlook), related databases and the Internet. Knowledge and use of MS Visio and web publishing software would be an asset.Working knowledge of basic bookkeeping/accounting procedures and concepts.What We OfferA competitive salary : The salary range for this position is $25.26/hr to $33.15/hr, depending on experience.Growth opportunities : We welcome individuals at all stages of their careers, offering opportunities for professional development and growth.Inclusive culture :



We respect the diversity, dignity, and interdependence of all individuals. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residentsYour Day-To-DayProvide comprehensive administrative support to Program Directors, Physician Leaders, and Operations Leaders by managing calendars, correspondence, office operations, records, filing systems, and priority communications.Coordinate meetings, events, and leadership activities by scheduling appointments, preparing agendas and minutes, arranging venues, catering, equipment, and ensuring all follow-up actions are completed.Prepare and manage reports, presentations, databases, and program documentation using a variety of software tools to support decision-making, projects, data analysis, and organizational initiatives.Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.Assist with program planning, financial, and project management activities by processing invoices and expenditures, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications, and contributing to key program and organizational projects.Performs other related duties as assigned.We acknowledge that Providence Health Care and the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.#J-18808-Ljbffr

📌 Healthcare Program Administrative Assistant (Winnipeg)
🏢 Providence Health Care
📍 Winnipeg