Salary Range: $80,000.00 To $90,000.00 Annually Join us on the journey to help build the world using applied robotics and AI Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future. Novarc Technologies is looking for an Executive Assistant to join our growing team and support the production of our cobots. Summary: As an Executive Assistant you will be responsible for ensuring the seamless operation of the office. You will be the key liaison between the C-level and various internal and external stakeholders. Your exceptional organizational skills, attention to detail, and ability to handle high-pressure situations with poise will be essential to the role. Duties and Responsibilities

Calendar Management

Oversee and manage the C-level complex schedule, including meetings, appointments, and travel arrangements. Prioritize and adjust appointments as necessary to align with strategic goals. Communication

Act as the primary point of contact for communications with the CEO. Draft, review, and manage correspondence, including emails and reports. Ensure all communications are handled with professionalism and discretion. Meeting Coordination

Organize and facilitate meetings, including scheduling, preparing agendas, and ordering food.



Follow up on action items and ensure timely execution of decisions. Meal Reservations

Contact restaurants to make reservations for corporate events in both the United States and Canada. Travel Arrangements

Coordinate all travel logistics for the CEO, including flight bookings, accommodations, and transportation. Prepare detailed itineraries and handle any changes or issues that arise. Project Management

Assist with strategic projects and initiatives by engaging stakeholders, conducting research, compiling data, and preparing reports and presentations. Provide support in tracking project progress and deadlines. Stakeholder Management

Serve as the liaison between the CEO and other executives, board members, clients, and external partners. Manage relationships and ensure smooth communication. Some travel (Canada or US) may be required. Confidentiality

Handle sensitive and confidential information with the highest level of integrity and discretion. Legal Support

NDA processing; filling, and record keeping. Office Administration

Oversee the day-to-day operations of the offices (Canada and the United States), including managing office supplies, equipment, snacks and maintaining an organized workspace. Guest Relation

Manage guests and visitors by creating agenda, greet visitors,



coordinate admission to office lobby; general phone and mail inboxes; taking and ensuring messages are passed to the appropriate staff member in time. Expense Management

Process and track the CEO and other C level executives’ expenses, ensuring timely reimbursement and budget compliance. Incoming and Outgoing Mail

Handle incoming mail and give it to the appropriate recipient, also prepare outgoing mail. Including purchasing stamps and calling for package pick up. Other admin duties as assigned by the company from time to time Minimum Qualifications and Experience

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred. Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Wrike, Slack). Organizational Skills: Exceptional organizational and multitasking abilities with a solid attention to detail and accuracy. Communication: Excellent verbal and written communication skills, with the ability to interact effectively with high-level executives and external stakeholders. Problem-Solving: Strong problem-solving skills with the ability to anticipate needs and address issues proactively. Discretion: Proven ability to handle confidential information with the utmost discretion and professionalism. Adaptability: Flexible and adaptable, with the capability to thrive in a fast-paced and ever-changing environment. Project Management: Experience with managing non-technical projects. Commitment to Novarc Values

Demonstrate and embed Novarc’s core values of Hungry,

📌 Executive Assistant (Burnaby)
🏢 Novarc Technologies
📍 Burnaby