Are you looking to take your career to the next level by leading administrative operations for a global investment manager?We are seeking an exceptional Administration Manager to play a pivotal role in a dynamic, collaborative, and excellence-driven environment.Based in modern offices in downtown Montreal, this role will see you orchestrating the supervision of a multi-site team, optimizing key processes, and overseeing property management and corporate travel, all while providing high-level strategic support to senior management.To thrive in this position, you must demonstrate inspiring leadership, exceptional organizational rigor, and a high degree of autonomy. If you fit this expert profile and want to make a tangible impact every day, we would love to hear from you!AdvantagesCompetitive salaryModern, technological, and stimulating environmentGroup insurance planBonus4 weeks of vacationFlexible remote workJob stability and work-life balanceResponsibilitiesMAIN RESPONSIBILITIESTeam SupervisionSupervise the administrative team split between Montreal and another city, coordinate priorities, and ensure consistent service deliveryManage absences, replacements, leave requests, and operational continuitySet objectives, conduct performance evaluations, and support the development of team membersExecutive & Administrative SupportProvide administrative support to select members of senior management, including travel management, expense reports, and ad hoc requestsManage, on a rotation basis, the signature inbox and follow up on requestsManage the corporate travel program, including vendor relations, rate negotiations, employee support, and the optimization of practices and processesParticipate in various administrative projects and carry out any other related responsibilitiesFacilities ManagementOversee office management, including leases, vendors, maintenance, layout projects,



and renovationsPrepare and monitor office-related budgetsMaintain effective relationships with landlords, vendors, and partners, negotiate renewals, and monitor contractual commitmentsQualificationsPROFESSIONAL REQUIREMENTSHold a college diploma (DEC) or university degree in business administration, management, office automation, or an equivalent combination of education and experienceHave at least 7 years of relevant administrative experience, including 2 years supervising a team and supporting executive management; Experience in office management, vendor management, budgets, and corporate travel (an asset)KNOWLEDGE AND SKILLSEngaging leadership, sound judgment, tact, and the ability to guide a multi-site teamStrong organizational skills, rigor, autonomy, and excellent priority managementService-oriented, proactive approach, and the ability to resolve complex situationsDiscretion, professionalism, and comfort in handling confidential informationNegotiation skills, vendor management, budget tracking, and continuous improvement mindsetExcellent customer service skills and a cooperative approach; Proficiency in Microsoft 365 applications (Excel, Word, Teams, Outlook, Share Point, Power Point)Knowledge of SAP Concur is a major assetComfortable in a growing business environmentBilingualism in spoken and written French and EnglishOur Client operates across Canada, and globally/internationally in the United States and other countries.



This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:communicate with English-speaking clients/partners/employees located outside Quebec on a regular basiswork on client projects, products or deliverables that are required to be delivered to clients in EnglishRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.#J-18808-Ljbffr

📌 Administrative Assistant, Medical (Montreal)
🏢 DR. HUGUES VERREAULT
📍 Montreal