About Us
At Kiessling & Associates Inc., we believe accounting is about people first — our clients and our team alike. We're a growing, client-focused accounting and tax firm serving individuals, families, small businesses, and non-profit organizations throughout Durham Region and beyond. We take pride in our supportive, collaborative culture. Whether it's a lunch & learn, an office social, or simply sharing a laugh in the lunchroom, we work hard and genuinely enjoy being part of our "work family." We're currently looking for a friendly, organized, and motivated Office Administrator / Junior Tax Preparer to join our team. If you're someone who enjoys working with people, thrives in a busy environment, and loves keeping things organized, this could be a great fit The Opportunity As one of the first points of contact for our clients, you'll play an important role in keeping our office running smoothly and ensuring our clients receive the friendly, professional service they've come to expect. This is a hands-on position with plenty of variety, particularly during our busy tax season. You'll have the chance to develop your skills in administration, bookkeeping, and personal tax preparation while working alongside an experienced and supportive team. We're looking for someone who takes initiative, enjoys learning, and is interested in growing their responsibilities over time. What You'll Be Doing
- Welcoming clients and providing friendly, professional front-desk service
- Coordinating client appointments, answering phone calls, and managing incoming correspondence
- Receiving and organizing client tax documents, ensuring information is complete and accurately recorded
- Communicating with clients, the Canada Revenue Agency (CRA), and other contacts by telephone and email
- Following up with clients for outstanding information and documentation




- Maintaining organized electronic client records and assisting with document management
- Preparing spreadsheets, correspondence, and other administrative documents
- Assisting with data entry and preparation of personal income tax returns using ProFile tax software
- Supporting our bookkeeping and tax teams with various administrative and accounting tasks
- Identifying opportunities to improve office procedures and client service
- Opportunity to cross-train as a junior bookkeeper and work on interesting files What You Bring
- Previous experience in an office administration or customer service role, preferably in an accounting, bookkeeping, or professional services environment
- Excellent verbal and written English communication skills
- Strong computer skills, including Microsoft Word, Excel, and Outlook
- Exceptional attention to detail — accuracy is essential in our business
- Excellent organizational and time management skills, with the ability to manage multiple priorities
- A friendly, professional manner and confidence communicating directly with clients
- A proactive, resourceful attitude and the ability to work independently while contributing to a team
- Comfortable learning new technology and adapting to changing priorities
- A genuine interest in developing your skills and taking on additional responsibilities Additional Assets:
- Experience with QuickBooks Online (QBO)
- Familiarity with ProFile or other Canadian tax preparation software




- Previous personal income tax preparation experience
- Bookkeeping or accounting education Why Join Us? At Kiessling & Associates Inc,

we offer
more than just a job —

we offer
an opportunity to become part of a team that genuinely enjoys working together.
- Competitive compensation with opportunities for advancement
- Company health and dental benefits for eligible employees
- Employee Assistance Program (EAP)
- Life insurance and long-term disability benefits for eligible employees
- Company bonus plan
- Regular lunch & learns and ongoing professional development
- Fun office socials, team events, and celebrations
- A supportive, collaborative work family
- A comfortable, professional office environment
- Exposure to a wide variety of clients and opportunities to develop new skills
- Potential to grow into a full-time position with increased responsibilities We have a casual but professional, "get-it-done" atmosphere where everyone pitches in, supports one another, and takes pride in delivering excellent client service. Please note: This is an in-office position at our Oshawa location. Remote work is not available. Apply Now If you're an organized, outgoing professional who enjoys helping people and is excited about the opportunity to grow within an accounting and tax firm, we'd love to hear from you Please apply by email only. No walk-ins or telephone inquiries, please.

Job Type
s: Full-time, Part-time, Seasonal, Internship / Co-op Pay: $23.00-$27.00 per hour Expected hours: 25.0 – 37.5 per week

Perks:
- Flexible schedule
- On-site parking

Education:
- Secondary School (required)

Experience:
- bookkeeping or tax preparation: 1 year (preferred)
- office: 1 year (required) Work

Location:
In person

📌 Office Administrator (Oshawa)
🏢 Kiessling & Associates
📍 Oshawa