EXIT Realty Specialists is seeking an experienced real estate administrator to help lead the operations of our new Halifax brokerage. Working directly with brokerage leadership, you will have a meaningful voice in how the office operates and the support our agents receive. The role You’ll build on established systems and resources available through EXIT Realty and our affiliated New Brunswick offices. We welcome your expertise in adapting those processes, identifying improvements, and implementing better ways of working. This is a hands-on leadership position for someone who takes ownership, anticipates needs, and follows through.

Key responsibilities
Brokerage operations and systems
- Oversee daily administration and plan administrative support as the brokerage grows.
- Implement and improve workflows for listings, transactions, document management, reporting, and agent onboarding.
- Develop clear procedures, templates, and checklists.
- Coordinate brokerage technology and help agents use it effectively.
- Coordinate and supervise administrative staff as the team expands. Agent service and care
- Serve as a responsive, dependable point of contact for agents.
- Lead onboarding so new agents feel welcomed, prepared, and supported, they are our clients.
- Provide systems training, troubleshooting, and proactive check-ins.
- Take ownership of administrative requests and see them through to resolution.
- Build strong relationships through professionalism, discretion, and consistent follow-through. Transaction and financial administration
- Coordinate listing and transaction files, documentation, deadlines, and closing requirements.




- Review files for completeness and support compliance processes under the broker’s direction.
- Prepare and coordinate commission documentation and processing.
- Support bookkeeping, financial recordkeeping, and brokerage reporting.
- Communicate with agents, lawyers, service providers, and clients. Marketing and growth support
- Coordinate brokerage marketing materials and communications.
- Provide administrative support for recruitment and prospective agent inquiries.
- Ensure a professional, organized experience for agents joining the brokerage. Required qualifications
- Five or more years of real estate administration experience, either within a brokerage or as a senior real estate assistant.
- Strong understanding of real estate transactions, documentation, and deadlines.
- Demonstrated experience implementing or improving systems and workflows.
- Exceptional client service skills, with an emphasis on agent support and care.
- Confidence using real estate software, CRM platforms, electronic signatures, and office technology.
- Excellent organization, accuracy, communication, and judgment.
- Ability to work independently, manage competing priorities, and recognize when broker input is required. Experience with commission processing, bookkeeping, brokerage operations, or staff supervision is a strong asset.

What we offer
- A full-time hybrid position with regular Monday–Friday, 9 a.m.–5 p.m. hours.
- An prospect to shape the operations of a growing brokerage.
- Access to established EXIT Realty resources and experienced colleagues.
- Leadership that welcomes ideas and values your expertise.
- Compensation based on experience and qualifications. Pay: $50,000.00-$75,000.00 per year Work

Location:
In person

📌 Lead Administrator (Halifax Regional Municipality)
🏢 EXIT REALITY SPECIALISTS
📍 Halifax Regional Municipality