Overview

We are looking for a highly organized and detail-oriented Project Billing Coordinator to support our project billing and accounting processes.

This role is responsible for taking information and source documents received from our field teams and turning them into accurate, organized billing summaries and supporting documentation. The position involves a high volume of detailed and repetitive work, so the successful candidate will be someone who takes pride in accuracy, enjoys staying organized, and is comfortable working with numbers, spreadsheets, and supporting documentation.

The Project Billing Coordinator will work closely with our operations, payroll, and accounting team to ensure labour, materials, travel, and other project costs are properly captured, supported, and ready for billing.

Key Responsibilities:

· Project Billing & Documentation

· Review daily work orders and supporting documentation received from field personnel.

· Convert daily time and material information into detailed weekly billing summaries and client billing templates.

· Ensure labour, equipment, materials, travel, and other billable costs are accurately captured.

· Gather, organize, and attach the appropriate supporting documentation required for billing.

· Maintain organized electronic records of work orders, receipts, purchase documents, material backup, and other project documentation.

· Assist with preparation and/or processing of project invoices as required.

Qualifications:

·Excellent organizational skills and the ability to keep track of a large volume of documents and information.





·Comfort performing detailed and repetitive tasks while maintaining accuracy with numbers, rates, quantities, and supporting financial documentation.

·Robust Excel and general computer skills.

·Ability to manage multiple projects with different billing requirements and deadlines.

·Strong communication skills and the confidence to follow up with employees and supervisors when information is missing or unclear.

·Previous experience in accounting administration, project administration, billing, construction administration, or a similar role would be an asset.

·Experience in construction, trades, or project-based environments would be an asset.

Beyond technical skills, we are looking for someone who:

·Has a positive attitude and works well as part of a team.

·Is self-motivated and able to stay productive with limited supervision.

·Takes ownership of their work and follows tasks through to completion.

·Takes pride in producing accurate, organized work.

·Can manage recurring deadlines without losing attention to the small details.

·Is willing to help where needed as priorities change within the accounting and administrative team.

This position is a good fit for someone who genuinely enjoys organizing detailed information, finding discrepancies, making sure the backup is complete, and turning a large volume of field documentation into something accurate and usable.

Pay: $45,000.00-$50,000.00 per year

Benefits:

- Casual dress
- Company events
- Extended health care

Work Location: In person

📌 Project Billing Coordinator (Edmonton)
🏢 Rahall Mechanical
📍 Edmonton