Job Overview

The Operations Coordinator supports the efficient day-to-day operations of Vena Solutions by coordinating administrative activities, maintaining accurate records, and ensuring smooth communication across departments. This role provides essential office and operational support, including front desk coordination, bookkeeping assistance, payroll administration, vendor management, and employee support in a fast-paced technology-driven environment.

Responsibilities

- Coordinate daily office operations, manage front desk coverage, handle multi-line phone systems, and direct inquiries to the appropriate departments.
- Maintain organized administrative files, financial documentation, and bookkeeping records, while assisting with payroll coordination, expense tracking, and budget administration using tools such as QuickBooks.
- Coordinate vendor relationships, monitor office supplies and operational requirements, and support procurement and general office administration.
- Assist with human resources activities, including employee onboarding, training coordination, staff records, and professional development initiatives.
- Support team coordination by organizing workflows, assisting with scheduling, sharing internal updates, and helping maintain effective communication between departments.
- Provide administrative support to management and other teams to ensure operational efficiency and a well-organized workplace.
- Help identify opportunities to improve administrative processes and contribute to a positive and productive office environment.





Qualifications

Required:

- Strong organizational, communication, and multitasking skills.
- Ability to manage administrative tasks, maintain accurate records, and coordinate multiple office activities.
- Professional telephone etiquette and strong interpersonal skills.
- Ability to work independently and collaboratively in a team-oriented environment.
- Attention to detail, problem-solving abilities, and proficiency in Microsoft Office applications.

Preferred:

- Previous experience in office administration, operations coordination, or administrative support.
- Experience with bookkeeping, payroll coordination, QuickBooks, expense tracking, or budgeting.
- Knowledge of vendor management, procurement, and office operations.
- Familiarity with human resources administration, employee onboarding, and training coordination.
- Experience supporting managers, coordinating teams, or improving administrative workflows.
- Experience working in a technology company or a dynamic corporate environment is an asset.

Your Impact

As an Operations Coordinator at Vena Solutions, you help create an organized, efficient, and supportive workplace. Your contribution ensures that administrative processes run smoothly, employees receive the support they need, and internal teams can focus on delivering business results and supporting the company's continued growth.

Pay: From $65,105.24 per year

Perks:

- Dental care
- Extended health care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Operations Coordinator (Old Toronto)
🏢 Vena Solutions
📍 Old Toronto