Job Overview

A Excellent Opportunity for Someone Who Enjoys Variety!

Xtreme Shuttle Inc. is a small, locally operated transportation company providing shuttle and driving services. We're looking for a reliable, organized, and detail-oriented person to join our office team on a part-time basis.

This position is ideal for someone who enjoys working with computers, keeping things organized, solving problems, and learning new skills. You don't need years of office experience, but you should be comfortable with technology, have a good working knowledge of Excel and QuickBooks and be willing to take on a variety of responsibilities.

As a small company, we all wear a few different hats. While your main focus will be administrative work, you'll also help with dispatch when needed. Training will be provided on our systems and procedures.

HOURS & PAY

- Monday to Friday
- Approximately 5-6 hours per day
- Approximately 25-30 hours per week
- Anticipated wage: $15–$20 per hour, depending on experience and skills
- With the possibility of fulltime employment

YOUR MAIN RESPONSIBILITIES

Office Administration

- Organize and maintain electronic folders, files, documents, and pictures.
- Enter and maintain company records, work orders, receipts, and other paperwork.
- Assist with invoicing, accounts receivable, expense tracking, and other administrative bookkeeping tasks.
- Help organize purchase orders, payment records, and email correspondence.
- Maintain spreadsheets and keep information accurate and up to date.

Excel & Computer Work





- Work with existing Excel spreadsheets and enter information accurately.
- Add rows, copy formulas, use basic formulas such as addition and SUM, and maintain spreadsheet formatting.
- Identify and troubleshoot basic formula errors.
- Update existing spreadsheets for a new calendar year while preserving formulas and formatting.
- Learn the company's existing electronic filing and record-keeping systems.
- Should have a knowledge of QuickBooks

Timesheets & Record Checking

- Assist with preparing driver timesheets and payroll information.
- Review hours and records for accuracy and completeness.
- Compare information where necessary and bring unusual entries, missing information, or discrepancies to management's attention.

Dispatch Support

- Answer incoming phone calls when needed.
- Take accurate messages and gather the information required for shuttle bookings or service requests.
- Assist with dispatch-related paperwork and information.
- Provide backup support for dispatch during busy periods or when required.

General Office Support

- Help with other administrative tasks as they arise.
- Learn different aspects of the business and assist where needed.
- Keep records organized so information can be located easily.




- Ask questions when something doesn't make sense rather than making assumptions.

WHAT WE'RE LOOKING FOR

We're more interested in finding the right person than someone with an impressive resume.

The successful candidate will have:

- Good computer skills and the ability to learn new software.
- Intermediate Microsoft Excel skills.
- Strong attention to detail, particularly when working with numbers and records.
- Good organizational skills and the ability to manage different tasks.
- Explicit, professional communication skills and a comfortable telephone manner.
- A practical, problem-solving attitude.
- Reliability, discretion, and a willingness to learn.
- The ability to work independently as training progresses.

Previous office experience is an asset but is not essential. Experience with QuickBooks, invoicing, bookkeeping, or payroll preparation would also be beneficial.

Most importantly, we need someone who takes pride in accurate work, notices when something doesn't look right, and is willing to learn how things are done.

WHY JOIN XTREME SHUTTLE?

- Part-time weekday hours.
- A small, practical team setting.
- An opportunity to develop administrative, Excel, and bookkeeping skills.
- Training and support as you learn our procedures.
- A varied role where you can build experience and contribute to the day-to-day running of the business.

Pay: $17.00-$20.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits:

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Administrative Assistant (Edmonton)
🏢 Xtreme Shuttle
📍 Edmonton