About Pivot Point

Pivot Point specializes in intensive therapeutic interventions for children, teens, and adults with autism and other diverse abilities. We also run intensive therapeutic homes for children and youth with complex behavioural, emotional, developmental, and trauma-related needs.

About the role

As a CARF accredited agency, Pivot Point Family Growth Centre Inc. is committed to maintaining safe, compliant, and high-quality environments for persons served, employees, and stakeholders.

The Occupational Health & Safety Coordinator supports the development, implementation, monitoring, and continuous improvement of the agency’s occupational health and safety systems across British Columbia and other locations as required. The position coordinates the agency’s Joint Occupational Health & Safety Committee (JOHSC), supports Health & Safety Officers, monitors safety documentation and reporting, coordinates emergency preparedness activities, and assists leadership in identifying and mitigating occupational health and safety risks.

The Occupational Health & Safety Coordinator supports compliance with applicable occupational health and safety legislation, WorkSafeBC requirements, accreditation standards, and agency policies and procedures. The position works collaboratively with leadership and operational teams to promote a proactive culture of safety, accountability, hazard identification, reporting, and continuous improvement.

The role requires strong organization, documentation, communication, analytical, and problem-solving skills, as well as the ability to manage sensitive and potentially urgent safety matters. The Occupational Health & Safety Coordinator takes direction from the Director of Operations and Executive Director and works closely with the Quality Assurance Manager and operational leadership.

Shift Hours (40 HOURS PER WEEK) : Monday to Friday, 0830-1630 (This position requires the ability to work flexible schedule based on operational needs).

Location: Primarily remote; occasional travel to Vancouver Island and the B.C. Interior may be required.

Duties and Responsibilities

Occupational Health & Safety Coordination

● Support the development, implementation, monitoring, and continuous improvement of agency occupational health and safety systems, policies, procedures, and practices.
● Monitor compliance with applicable occupational health and safety legislation, WorkSafeBC requirements, accreditation standards, and agency policies.
● Maintain current knowledge of applicable occupational health and safety requirements and emerging best practices.
● Support leadership in identifying health and safety risks and developing practical mitigation strategies.
● Provide guidance and support to Regional Managers, Program Managers, House Managers, and designated Health & Safety Officers regarding health and safety expectations and processes.
● Promote consistent application of health and safety procedures across agency locations.
● Support a proactive safety culture by encouraging hazard identification, reporting, employee participation, accountability, and continuous improvement.
● Communicate health and safety updates, requirements, and emerging risks to appropriate stakeholders.
● Escalate significant or unresolved health and safety concerns to the Director of Operations Executive Director and appropriate leadership.

Joint Occupational Health & Safety Committee

● Coordinate and facilitate the agency’s Joint Occupational Health & Safety Committee (JOHSC).
● Schedule and organize regular JOHSC meetings in accordance with applicable requirements.
● Develop meeting agendas and coordinate required materials.
● Prepare, maintain, and distribute meeting documentation.
● Record and maintain meeting minutes and action items.
● Track JOHSC recommendations and action items through to completion.
● Support the committee in identifying hazards, reviewing concerns, and recommending corrective measures.
● Ensure required JOHSC records and documentation are maintained.
● Support compliance with regulatory requirements related to committee structure, participation, meetings, documentation, and follow-up.
● Coordinate communication between the JOHSC and organizational leadership.
● Support employee participation and engagement in workplace health and safety initiatives.

Health & Safety Officers

● Coordinate and support Regional Managers and House Managers in their designated Health & Safety Officer responsibilities.
● Provide guidance regarding health and safety inspection, reporting, documentation, and follow-up requirements.
● Establish and communicate expectations for routine health and safety activities.




● Coordinate the collection and review of quarterly Health & Safety Officer reports.
● Review reports to identify recurring hazards, trends, gaps, and opportunities for improvement.
● Follow up with relevant operational teams regarding outstanding health and safety actions.
● Support consistent documentation and reporting practices across regions and sites.
● Escalate significant, recurring, or unresolved concerns to leadership.

Inspections, Audits & Hazard Management

● Coordinate and conduct regular health and safety inspections of agency sites as required.
● Review inspection findings and identify hazards, compliance gaps, and areas requiring corrective action.
● Maintain records of inspections, findings, recommendations, and corrective actions.
● Coordinate follow-up with responsible managers to ensure identified concerns are addressed.
● Monitor outstanding corrective actions and escalate overdue or significant items.
● Support the development of risk mitigation strategies and practical corrective measures.
● Identify trends across sites and provide recommendations to leadership.
● Collaborate with the Quality Assurance Manager and operational leadership regarding environmental safety and organizational risk.

Health & Safety Concerns & Incident Support

● Receive, document, and coordinate follow-up regarding health and safety concern reports.
● Review reported concerns to determine appropriate follow-up and escalation.
● Coordinate communication with relevant managers and leadership regarding identified hazards and concerns.
● Support the implementation and documentation of corrective and preventive actions.
● Monitor outstanding safety concerns until appropriate resolution or escalation.
● Maintain accurate and confidential health and safety records.
● Support leadership with information required for regulatory, organizational, or accreditation follow-up.
● Liaise with WorkSafeBC inspectors, regulatory bodies, and other external stakeholders as directed.
● Support the organization in responding appropriately to emerging health and safety risks and regulatory requirements.

Emergency Preparedness & Drills

● Coordinate and maintain the agency’s emergency preparedness and drill tracking systems.
● Coordinate required emergency drills across agency sites.
● Maintain records of completed drills, participation, findings, and follow-up actions.
● Review drill outcomes and identify opportunities for improvement.
● Follow up with site leadership regarding outstanding emergency preparedness actions.
● Support the development and maintenance of emergency preparedness materials, procedures, and resources.
● Coordinate procurement and distribution of required emergency and safety supplies in collaboration with operational leadership.

Safety Equipment & Supplies

● Coordinate the procurement, distribution, tracking, and maintenance of occupational health and safety equipment and supplies.
● Monitor availability and condition of required safety resources, including:

- PPE
- First aid kits
- Fire extinguishers
- Emergency preparedness supplies
- Lock boxes
- Digital locks and related access equipment
- Other required safety materials

● Maintain appropriate records of safety equipment and supplies.
● Coordinate replacement, replenishment, inspection, or servicing requirements.
● Work within approved budgets and escalate significant purchasing requirements to leadership.

Training & Education

● Support the development and delivery of occupational health and safety training and education.
● Coordinate health and safety training requirements and related documentation.
● Support communication of health and safety policies, procedures, and expectations to staff.
● Identify training gaps based on inspection findings, incident/concern trends, regulatory requirements, and operational needs.
● Support the development of practical safety resources, tools, checklists, and educational materials.
● Encourage ongoing employee participation in workplace health and safety initiatives.

Documentation, Reporting & Continuous Improvement

● Maintain accurate and organized occupational health and safety records.
● Maintain safety inspection records, drill records, committee documentation, reports, action plans, training records, and other required documentation.




● Develop and maintain digital tracking systems for safety concerns, corrective actions, inspections, drills, and other OHS activities.
● Prepare regular reports and updates for leadership regarding OHS activities, trends, outstanding concerns, and areas requiring attention.
● Analyze health and safety information to identify trends, recurring risks, and opportunities for improvement.
● Support the development and revision of OHS policies, procedures, forms, checklists, and systems.
● Ensure documentation is organized and readily available for internal review, accreditation activities, and regulatory requirements.
● Maintain confidentiality and discretion when handling sensitive employee, incident, health and safety, or organizational information.

External Communication & Regulatory Liaison

● Liaise with WorkSafeBC, inspectors, regulatory bodies, contractors, consultants, and other external stakeholders as directed.
● Coordinate the collection and provision of documentation requested by regulatory or accreditation bodies.
● Support leadership in responding to regulatory inquiries, inspections, recommendations, or corrective actions.
● Maintain professional and constructive relationships with external health and safety stakeholders.
● Escalate regulatory concerns or significant compliance matters to the Director of Operations and appropriate leadership.

Qualifications, Skills, Knowledge, and Abilities

● Promotes and models Pivot Point’s Guiding Principles and Values (https://pivotpoint.ca/guiding-principles-values/ )
● Demonstrates knowledge of occupational health and safety legislation, standards, and best practices, including WorkSafeBC requirements.
● Formal training in occupational health and safety, workplace safety, risk management, or a related field is preferred.
● Candidates without formal certification may be considered if willing to complete required training upon hire.
● Demonstrates strong understanding of workplace hazard identification, risk assessment, inspections, corrective action, and safety documentation.
● Strong organizational skills and attention to detail.
● Strong analytical and problem-solving skills, with the ability to identify risks and recommend practical solutions.
● Excellent written and verbal communication skills.
● Ability to facilitate meetings, coordinate committees, document discussions, and track action items.
● Ability to work collaboratively with leadership, managers, staff, committee members, contractors, and external stakeholders.
● Demonstrates professionalism, discretion, sound judgment, and the ability to manage sensitive or high-risk situations.
● Ability to work independently while collaborating effectively with cross-functional teams.
● Strong time management and prioritization skills.
● Strong documentation, reporting, and administrative skills.
● Proficient in Google Workspace and comfortable using digital tracking systems, databases, and reporting tools.
● Demonstrates financial awareness and the ability to work within approved budgets.
● Commitment to continuous learning and staying current with evolving occupational health and safety legislation, standards, and best practices.

Working Conditions

● The Occupational Health & Safety Coordinator works across community-based sites, regional offices, educational settings, and other agency locations.
● The role is largely self-directed, with responsibilities varying based on health and safety concerns, inspections, committee requirements, emergency drills, training needs, regulatory requirements, and organizational priorities.
● Travel between agency sites and regions may be required.
● Occasional evening or weekend work may be required to support emergency drills, inspections, training, urgent safety concerns, incident response, or organizational needs.
● The role may involve responding to urgent health and safety concerns, environmental risks, workplace hazards, or operational disruptions requiring flexibility and timely decision-making.
● The position is expected to maintain a home office and provide necessary supplies such as a computer with internet and a cell phone.
● Staff are encouraged to maintain good mental health hygiene as part of a balanced approach to work. The organization supports staff in managing stress, accessing resources, and maintaining overall well-being to ensure a safe, healthy, and supportive work environment

Pay: $30.00-$32.00 per hour

Expected hours: 10.0 – 20.0 per week

Application question(s):

- Please share any work experience you have that relates to the position.
- Please tell us about any certificates, training or post-secondary education you have that relates to the OHS Coordinator position.

Work Location: Hybrid remote in British Columbia

📌 Occupational Health & Safety Coordinator (British Columbia)
🏢 Pivot Point Family Growth Centre
📍 British Columbia