About Us

Inso Energie Inc. is an Edmonton-based company providing general contracting and mechanical insulation services. We are looking for an organized and dependable Office Administrator to support our daily operations and work closely with our office and field teams.

About the Role

The Office Administrator will help keep our office and project records organized while providing administrative support to management, estimators, and project teams.

We value a positive attitude, willingness to learn, and a respectful, team-oriented approach. The ideal candidate takes initiative, communicates professionally, and can manage multiple priorities in a busy construction environment.

Key Responsibilities

- Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
- Prepare and organize correspondence, forms, reports, and company documents.
- Maintain accurate project files, contracts, purchase orders, and administrative records.
- Assist with invoicing, payment follow-ups, and tracking receipts and expenses.
- Collect and review employee timesheets and support payroll preparation.
- Coordinate with clients, suppliers, and subcontractors regarding documents, orders, and follow-ups.
- Assist with material orders, delivery coordination, and recordkeeping.
- Support project managers and estimators with document submissions and other administrative tasks.
- Coordinate meetings, appointments, and schedules.




- Maintain employee onboarding, training, and safety documentation.
- Complete banking transactions and work-related errands as needed.
- Monitor office supplies and support daily office operations.
- Handle confidential company and employee information with discretion.

Required Qualifications

- A valid driver’s licence is required for banking transactions and work-related errands.
- A positive attitude, willingness to learn, and the ability to work respectfully with others.
- Previous experience in office administration or a similar role.
- Proficiency in Microsoft Outlook, Excel, and Word.
- Strong organizational and time management skills.
- Good written and verbal communication skills.
- Solid attention to detail and accuracy in data entry.
- Ability to prioritize tasks, meet deadlines, and follow through on assignments.
- Ability to work independently and collaborate with office and field teams.
- A dependable and proactive approach to work.

Preferred Qualifications

- Experience in construction, general contracting, or a trade business.
- Familiarity with QuickBooks, Smartsheet, Procore, or similar software.

Compensation: Salary is negotiable based on experience and qualifications and will be discussed during the interview.

Expected hours: 40.0 per week

Benefits:

- Dental care
- Mileage reimbursement
- Vision care

Work Location: In person

📌 Office Administrator- Construction (Northwest Edmonton)
🏢 Inso Energie
📍 Northwest Edmonton