Position: Full-Charge Bookkeeper & Office Administrator

Location: Vancouver, BC (On-site, Shared Office)

Employment Type: Full-Time, Salaried

Reports To: Ownership & Management

About the Role

We are hiring an experienced, a very detail-oriented Bookkeeper & Office Manager to oversee day-to-day bookkeeping, payroll, and office administration across our two busy restaurant concepts.

Working primarily on-site from our shared office, you will take ownership of daily revenue and terminal reconciliations, full-cycle accounts payable, semi-monthly payroll, tip calculations, and general office support.

Core Responsibilities

- Daily Reconciliations: Audit daily POS sales reports, physical cash deposits, drop safes, and credit/debit terminal batches (Moneris) across both locations; investigate and resolve cash and terminal variances.
- Banking & Credit Cards: Reconcile monthly bank accounts and corporate credit cards; match all expense slips and vendor invoices to card transactions.
- Accounts Payable (AP): Process vendor invoices, reconcile supplier statements, and issue timely payments via cheques, corporate credit card, and EFT.
- Payroll & Tip Calculations: Run semi-monthly payroll; calculate FOH/BOH tip pool distributions; review and audit shift hours in our scheduling/time-tracking software.
- Staff Reimbursements: Review, verify, and process out-of-pocket staff expense claims and petty cash disbursements.
- Spreadsheet Reporting: Maintain and update financial tracking sheets utilizing Excel pivot tables, formula modeling (SUMIFS, XLOOKUP), and POS exports.




- Advance experience with excel, formulas is mandatory
- Office Administration: Manage office mail, maintain organized digital and physical financial records, reorder office supplies, and support managment with general administrative needs.
- P/L, reports: update various monthly reports and data
- Vendors: communicate with suppliers and vendors for pricing and information.

Qualifications

- Experience: 3+ years of full-cycle bookkeeping and payroll experience, preferably within the hospitality, restaurant, or multi-unit retail sector.
- Excel Skills: Strong proficiency with Microsoft Excel (specifically pivot tables, lookup functions, and dataset reconciliation). Mandatory advance knowledge of excel.
- Software: Familiarity with accounting platforms (QuickBooks Desktop and Quickbooks Online) and restaurant management/POS software (e.g., Push Operations, Auphan Dining POS).
- Knowledge: Sound understanding of BC Employment Standards (overtime, stat holiday pay, tip regulations) and standard sales tax (GST/PST) handling.
- Attributes: High integrity, discretion with sensitive payroll/banking data, meticulous attention to detail, and ability to prioritize in a lively office environment.
- Full Background check and police report/record required - reimbursement from company upon 3 months of work.

Pay: From $65,000.00 per year

Advantages:

- Casual dress
- Company events
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Store discount

Work Location: In person

📌 Bookkeeper/Office Manager (Riley Park–Little Mountain)
🏢 Anh and Chi Restaurant
📍 Riley Park–Little Mountain