This role requires availability Monday through Friday during daytime business hours, between 9:00 a.m. and 3:00 p.m. Please do not apply if you are seeking evening-only work or cannot be available during the day.

About Us

SH Consulting Group is a business and human resources consulting firm based in Niagara, supporting organizations throughout Niagara and the Greater Toronto Area.

As our business grows, we are looking for an organized, proactive HR Administrator & Executive Assistant to support the business owner and help keep our daily operations running smoothly.

This role combines HR administration, executive assistance, and client service. The ideal candidate brings both HR and administrative experience, enjoys supporting a busy business owner, and can manage changing priorities with care, accuracy, and follow-through.

About the Role

You will help coordinate calendars, respond to client emails, schedule meetings and interviews, prepare and proofread documents, and support recruitment activities. You will also work with our social media team and bookkeeper to coordinate information, deadlines, and follow-ups.

You should be comfortable working independently in a virtual environment while staying connected and responsive throughout your scheduled working hours.

Key Responsibilities

- Manage the business owner’s calendar, including scheduling meetings, interviews, and follow-ups.
- Monitor and respond to client emails within established guidelines, bringing matters requiring the owner’s input forward promptly.
- Prepare, format, edit, and proofread HR and business documents for accuracy, clarity, and consistency.
- Draft, revise, and post job advertisements on recruitment platforms.
- Coordinate candidate communications, interview invitations, reminders, and scheduling changes.
- Maintain accurate records, shared folders, and task trackers while protecting confidential information.
- Communicate professionally with clients, employees, candidates, and service providers.




- Coordinate with our social media team and bookkeeper to keep information and outstanding tasks moving.
- Track deadlines and follow up on outstanding items.
- Participate in team check-ins and networking meetings, as required.
- Provide additional administrative and HR support as business needs evolve.

Who You Are

- You bring a combination of HR administration and executive or administrative support experience.
- You are organized, resourceful, and comfortable managing several priorities.
- You communicate clearly and professionally, especially by email.
- You have strong proofreading skills and notice details others may miss.
- You take initiative, ask thoughtful questions, and follow tasks through to completion.
- You exercise sound judgment and know when to escalate an issue.
- You enjoy supporting others and providing responsive client service.
- You adapt well when priorities change.
- You handle sensitive information with discretion.

Qualifications and Experience

- At least two years of relevant experience in HR administration, executive assistance, or administrative support, ideally with exposure to both HR and business operations.
- Diploma or degree in Human Resources, Business Administration, or a related discipline.
- Working proficiency in Microsoft Office, Google Workspace, shared drives, and virtual meeting tools such as Teams and Zoom.
- Familiarity with recruitment platforms such as Indeed and LinkedIn.
- Strong written communication, document formatting, and organizational skills.
- Experience supporting a business owner or working in a consulting or professional services environment is an asset.

Availability Requirements

Daytime availability is essential. Our clients, candidates,



and business partners need timely support during the working day.

You must be available for scheduled work, meetings, and communications Monday through Friday within the 9:00 a.m. to 3:00 p.m. window.Work cannot be completed exclusively at night.

Although priorities may change throughout the day, scheduled hours and availability expectations will be discussed during the hiring process.

You must have:

- A reliable, modern computer or laptop.
- A working webcam and microphone.
- High-speed internet.
- A quiet, qualified workspace suitable for confidential conversations and virtual meetings.

How to Apply

Please submit yourresume and a brief cover letter through this platform outlining:

- Your experience in both HR and administrative or executive support.
- Your availability Monday through Friday between 9:00 a.m. and 3:00 p.m.
- Why you would be a strong fit for supporting a busy consulting business.

Applications sent directly to the business will not be considered.

Thank you for your interest in SH Consulting Group. Only applicants selected for an interview will be contacted. Accommodation is available upon request during the recruitment process.

Job Type: Part-time

Pay: $22.50-$27.00 per hour

Application question(s):

- Are you available Monday through Friday during daytime hours, between 9:00 a.m. and 3:00 p.m.?
- Briefly describe your experience in both HR administration and executive or administrative assistance.
- Have you directly supported a business owner or senior leader? What were your responsibilities?
- Describe your experience managing calendars, scheduling interviews or meetings, and responding to client emails.
- Which tools have you used regularly? (Example:Microsoft Word, Excel, Outlook, Teams, Google Docs, Google Drive, Zoom, Indeed, LinkedIn, Canva).
- Did you submit a cover letter and a resume?

Education:

- Bachelor's Degree (required)

Experience:

- Administrative: 2 years (preferred)
- Human resources: 2 years (preferred)

Work Location: Hybrid remote in Niagara Peninsula, ON

📌 HR Administrator & Executive Assistant (Niagara Falls)
🏢 SH Consulting Group
📍 Niagara Falls