Office Administrator – Duties and Responsibilities
- Administrative Support
- Provide general administrative support to management and staff.
- Prepare, review, and manage office documents, reports, and correspondence.
- Office Operations
- Maintain office systems, procedures, and filing systems (both electronic and paper).
- Ensure smooth daily office operations.
- Communication
- Answer phone calls, emails, and inquiries from clients and staff.
- Coordinate communication between departments, clients, and management.
- Scheduling and Coordination
- Schedule meetings, appointments, and staff activities.
- Organize travel arrangements and meeting logistics when required.
- Record Keeping
- Maintain accurate records of office activities, expenses, and employee information.
- Update databases and ensure information is properly stored.
- Financial and Basic Accounting Tasks
- Assist with invoicing, billing,
and tracking payments.
- Prepare basic financial reports and maintain expense records.
- Human Resources Support
- Assist with employee onboarding documentation.
- Maintain personnel files and help with recruitment coordination.
- Customer Service
- Provide information and support to clients and visitors.
- Address customer inquiries in a skilled manner.
- Compliance and Policies
- Ensure office procedures comply with company policies and regulations.
- Maintain confidentiality of company and employee information.
Requirements (Optional for Job Posting)
Job Type: Full-time
Pay: $17.00-$18.00 per hour
Language:
- English (preferred)
Work Location: Hybrid remote in Kentville, NS B4N 1H4