ICAN Independence Centre and Network

ICAN is a community-based non-profit organization dedicated to supporting individuals living with permanent physical disabilities, post-stroke conditions, and older adults. We promote independent and inclusive living through individualized support and rehabilitation services.

JOB SUMMARY

We are seeking a highly organized and community-minded Administrative and Outreach Coordinator to support daily operations and help promote ICAN’s programs and services.

KEY RESPONSIBILITIES

Administrative Coordination

- Provide daily administrative support including reception, scheduling, correspondence, and document management
- Maintain accurate records, databases, and filing systems (electronic and paper)
- Prepare letters, reports, meeting agendas, and minutes
- Support HR and finance administration (e.g., onboarding paperwork, attendance tracking, invoices, purchase requests)
- Coordinate meetings, events, and internal communications
- Monitor and order office supplies and maintain equipment

Outreach and Communications

- Assist in developing and distributing communication materials (newsletters, flyers, website content, social media posts)
- Act as a liaison with community partners, stakeholders, and the public
- Support planning and coordination of community events and outreach initiatives
- Maintain up-to-date contact lists and outreach databases




- Help ensure consistent and professional organizational messaging

Organizational Support

- Serve as a key support resource for staff across the organization
- Support policies, procedures, and best practices
- Contribute to continuous improvement of administrative and outreach processes
- Perform other duties as assigned to support organizational goals

QUALIFICATIONS

- Post-secondary education in Office Administration, Communications, Marketing, or a related field (or equivalent experience)
- Minimum 2 years of experience in an administrative, communications, or outreach role
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office and/or Google Workspace
- Experience with social media platforms is an asset
- Experience in a non-profit or community-based organization is an asset
- Bilingualism (French/English) is considered an asset

WORKING CONDITIONS

- Primarily office-based with occasional community outreach and events
- Standard business hours (8:30am-4:30pm), with occasional evenings and weekends when required for special events.

ADDITIONAL INFORMATION

- Comprehensive vacation and advantages package.

Job Types : Full-time, Permanent

Pay: $25.00-$28.00 per hour

Experience :

- Administrative: 2 years (preferred)

Work Location: In person

📌 Administrative and Outreach Coordinator (Greater Sudbury)
🏢 ICAN Independence Centre and Network
📍 Greater Sudbury